Hire a Virtual Executive Assistant
Your time is your most expensive resource. A trained EA takes inbox management, calendar coordination, travel logistics, and stakeholder communications off your plate, so you can operate at the level your role actually demands.
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3-Day Placement, No Middleman
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Why Executives and Founders Hire Virtual Executive Assistants from LATAM
The higher your leverage inside a business, the more expensive it gets to spend your time on the wrong things. Inbox triage, meeting coordination, travel logistics, stakeholder follow-ups, briefing preparation, these are functions that require intelligence, discretion, and excellent judgment.
They don’t require you. A LATAM-based virtual executive assistant gives you a trained, high-trust operator working in your time zone, inside your systems, at a fraction of what a local EA would cost.
They protect your calendar, manage your communication layer, and handle the operational details that currently compete with the strategic work only you can do.
- Free up 15 to 25 hours per week currently spent on tasks that don’t require your judgment
- Keep your inbox processed and your calendar protected without touching either yourself
- Stop context-switching between executive decisions and administrative follow-through
- Make sure every stakeholder, board member, and investor communication goes out on time and on message
- Travel fully managed, research, booking, itineraries, and confirmations without your involvement
- Operate at the level your role requires while someone else handles everything else
What a Virtual Executive Assistant Can Do
Inbox & Calendar Management
Your inbox is not a good use of your attention. Your EA processes it daily, triaging by priority, drafting responses for your review, handling routine communication directly, and making sure nothing that matters gets buried. Your calendar is managed with the same discipline: meetings scheduled by priority, buffer time protected, conflicts resolved before they reach you, and every confirmation handled without your involvement.
- Email triage, prioritization, and response drafting
- Meeting scheduling, rescheduling, and confirmation management
- Calendar blocking for focus time and high-priority work
- Follow-up tracking and action item reminders
- Inbox hygiene, unsubscribes, folder management, and system maintenance
- End-of-day inbox summary with flagged items that need your decision
Board & Investor Communications
Relationships with board members and investors require consistent, professional communication and they tend to slip when the executive is the one managing every thread. Your EA manages these communications with the care and discretion they require: drafting updates for your review, coordinating board meeting logistics, tracking investor follow-ups, preparing materials for distribution, and making sure no relationship goes dark because something fell through.
- Board meeting scheduling, agenda preparation, and logistics coordination
- Investor update drafts and distribution tracking
- Board member follow-up and document distribution
- Meeting minutes and action item documentation
- Deck and materials prep support for board sessions
- Relationship touchpoint tracking and outreach reminders
Travel & Logistics Coordination
Executive travel is complex, time-sensitive, and full of details that compound when they go wrong. Your EA owns the full travel workflow, researching options, booking flights, hotels, and ground transportation, building comprehensive itineraries, managing changes in real time, and making sure every trip runs without you managing any of the logistics.
- Flight, hotel, and ground transportation research and booking
- Comprehensive travel itinerary preparation with confirmation details
- Real-time change management for delays, cancellations, and rebooking
- Visa and travel document tracking and deadline management
- Conference and event registration and logistics
- Expense tracking and receipt organization post-trip
Stakeholder & Meeting Management
The quality of your meetings depends on the preparation before them and the follow-through after them. Your EA handles both. Before every meeting, you have context, background on the other party, and a prepared agenda. After every meeting, action items are documented, distributed, and tracked to close. Stakeholder relationships stay warm because someone is tracking the cadence and making sure nothing goes unaddressed.
- Pre-meeting research and briefing preparation
- Agenda building and pre-read material distribution
- Meeting notes and action item documentation
- Post-meeting follow-up and accountability tracking
- Stakeholder relationship cadence tracking
- CRM updates and contact record maintenance after key touchpoints
Research & Executive Briefings
Good decisions require good information and gathering it takes hours you rarely have. Your EA handles the research layer: competitive landscape summaries before strategic discussions, background on prospective partners or investors before first meetings, market and industry digests, vendor comparisons, and anything else that requires deep work before you can make a move. You get the synthesis, not the hours it took to produce it.
- Competitive and market research summaries
- Prospect and partner background research before calls
- Industry news monitoring and executive digest preparation
- Vendor, tool, and service comparison reports
- Data collection, formatting, and presentation prep support
- One-page briefing documents for high-stakes meetings
Projects & Confidential Operations
Executive assistants who operate at the highest level handle more than scheduling. Your EA works inside your most sensitive operational workflows, coordinating cross-functional projects, managing confidential documents, tracking deliverables from direct reports, and serving as the operational hub that keeps multiple initiatives moving simultaneously without you being the one holding all the threads.
- Cross-functional project tracking and deadline management
- Confidential document preparation, filing, and distribution
- Direct report follow-up and deliverable accountability
- SOP and process documentation support
- Vendor and contractor coordination on behalf of the executive
- Special project execution from brief to completion
Use our Virtual Assistant Salary Calculator to instantly compare total annual costs and see how much you can save by hiring top LATAM talent through Virtual Wizards.
Our Placement Process
How quickly can I hire a virtual executive assistant?
We make hiring simple. No guesswork, no wasted time, just a clear path to the right candidate for your role.
Process Steps
- We align on your role, your communication style, your tools, and the specific responsibilities you need covered first
- We source and vet EA candidates from our LATAM talent pool who match your seniority level, industry, and workflow
- You interview the finalists and select the assistant who fits the way you work and the trust level the role requires
- We support onboarding and stay engaged for long-term success
Do I get to choose the candidate?
Yes. You’ll interview and select the candidate who best fits your team and workflow.
How do you vet executive assistant candidates?
We screen for advanced English communication at C1 level or above, demonstrated experience supporting senior executives or founders, high professionalism and discretion, strong organizational judgment, proactive problem-solving, and the ability to operate independently with minimal direction. An EA who waits to be told what to do next is not an EA, that’s the filter we apply from the first screen.
The real cost of not having an EA
What your week actually looks like right now
This isn't about convincing you delegation matters, you already know that. It's about being honest about where the hours are actually going.
The difference between these two weeks isn't productivity, it's leverage. An executive assistant doesn't make you more efficient. They make your role structurally different.
What Makes Virtual Wizards Different?
Why work with with Virtual Wizards?
A lot of agencies send you a resume and call it done. We don’t operate that way.
- We don’t send resumes, we send operators who are ready to work
- Candidates are pre-vetted specifically for dental administrative workflows
- Strong English communication skills at C1 level or above
- Hands-on experience with dental software including Dentrix, Eaglesoft, and Open Dental
- Familiar with U.S. insurance workflows, portals, and prior authorization processes
- We place for long-term fit, not churn-and-burn turnover
- Every placement comes with a 3-month replacement guarantee
Are there ongoing fees or monthly markups?
No.
Virtual Wizards charges a one-time placement fee. After that, you pay the associate directly. There are no subscriptions, monthly percentages, or hidden costs.
You can use our Salary Calculator to view estimated fees based on the role and experience level you’re looking to hire.
What makes Virtual Wizards different?
We follow a direct placement model.
This means:
- You hire the associate directly
- There is no middleman after placement
- The associate keeps more of what they earn
We believe this creates stronger working relationships, better performance, and long-term retention for both sides.
Do I own the relationship with the associate?
Yes. From day one, the working relationship is entirely yours.
The associate works exclusively with your company, integrates into your team, and aligns with your goals – without being managed by a third party.
How does this help with retention?
When associates are paid fairly, treated as real team members, and connected directly to the executive they support, they stay. Our average EA placement stays with the same client for over 14 months — and we regularly see EAs who have supported the same executive for two, three, and four years.
Because there’s no ongoing agency layer, the relationship develops naturally over time. That continuity is exactly what makes an EA valuable, they understand how you think, how you communicate, and how you make decisions.
What if the hire doesn’t work out?
We offer a free replacement guarantee for up to 3 months. If the candidate isn’t the right fit during the guarantee period, we’ll replace them at no additional cost.
How do I pay the associate?
You pay the associate directly using tools such as:
- Wise
- Remitly
- Gusto
- Rippling
We’ll support you by collecting all required banking details after the agreement is signed to make payments simple and seamless.
Is there a middleman involved after hiring?
No. Once the hire is complete, there’s no agency layer between you and the associate.
This allows:
- Clear communication
- Greater trust
- More money going directly to the person doing the work
Why do companies choose Virtual Wizards?
Because they want:
- Transparent pricing
- Direct relationships
- Fair compensation for talent
- Long-term, stable team members
Our model is simple, ethical, and designed to work for both companies and professionals.
Hire the Best Virtual Assistant Executive Assistant from LATAM
1
Discovery Call
A quick consultation to understand your goals, role needs, and budget.
2
Candidate Matching
Within 3 business days, you’ll receive 2-3 pre-vetted candidates from our LATAM talent pool.
3
Your Selection
Interview, choose your match, and we’ll support a smooth onboarding.
Find the Perfect fit for your Business
Top LATAM professionals, vetted and ready to join your team.
Expert Virtual Executive VA's in our Pipeline
100% fully screened and vetted
Days to receive a candidate shortlist
of placements stay with clients for 1+ year
Why Virtual Executive Assistants from LATAM?
Top Talent
We accept only the top 1% of applicants to ensure you work with the very best professionals in Latin America. Over 95% of our assistants hold college degrees and bring proven experience in their fields.
Cost-effective
Hiring a Virtual Assistant through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while maintaining high-quality performance.
English Tested and Bilingual
Every applicant must pass a rigorous English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), ensuring clear communication with your team and customers.
Continuous Support
You manage your VA directly, while we provide ongoing guidance to ensure success. For clients using our full workforce management, our client success managers step in to provide coaching and oversight for a seamless partnership.
Tax Advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
Get Your Time Back
Proper delegation allows you to focus on strategy, growth, and the work that truly moves your business forward, while your VA takes care of the rest.
Schedule a Discovery Call
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
