Direct-hire LATAM talent for real estate
Hire a Commercial Real Estate Virtual Assistant
Commercial deals run on research, data, and documents. A LATAM-based commercial real estate virtual assistant handles the market research, comps, lease abstracts, offering memorandums, listing entry, and investor reports your brokers and asset managers do not have time for, during U.S. hours.
Free
Consultations
Direct Hire
72-Hour Match, No Middleman
6-Month
Replacement Guarantee
★★★★★
Rated on Google
The basics
What Is a Commercial Real Estate Virtual Assistant?
Commercial real estate is a different business from residential: longer deal cycles, heavier documentation, and a lot of data work behind every conversation. Brokers spend hours pulling comps, building offering memorandums, and entering listings, and asset managers lose days to lease abstracts and investor reports. None of it is the work that wins the deal, and all of it has to be right.
A commercial real estate virtual assistant is a remote professional who owns that research and documentation layer. Hiring one from Latin America gives you an English-fluent specialist working U.S. business hours, inside CoStar, LoopNet, Crexi, your CRM, and your spreadsheets, at $16,800–$24,000 per year. That is direct hire: your assistant works exclusively for your team, learns your templates and standards, and stays with you. No agency markup. No shared resource.
The math is not complicated. U.S.-based virtual assistants typically bill $19–$45 an hour against $8–$25 for LATAM, and a coordinator or analyst hired locally adds payroll and benefits on top. With Virtual Wizards you pay a one-time $2,000 placement fee, and 100% of the salary goes to your VA. Use the tools below, or see the wider picture in our virtual assistant cost guide.
Roles we commonly fill
Roles we place for commercial real estate teams
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Commercial Research Assistants
Pull comps, market data, and owner and tenant research for each deal.
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Lease Abstractors
Turn leases into structured abstracts your team can trust.
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Marketing and OM Coordinators
Build offering memorandums, flyers, and marketing packages.
🖥️
Listing Data Entry Specialists
Keep CoStar, LoopNet, and Crexi listings accurate and current.
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Investor Reporting Assistants
Assemble quarterly and annual reports from your data.
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Deal Pipeline Coordinators
Track tours, proposals, and due diligence from first call to close.
What your VA handles
What a Commercial Real Estate Virtual Assistant Can Handle
Two sides of the business: brokerage and leasing, and investment and asset management. Looking for residential support? See our real estate virtual assistant and real estate investors pages.
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Market Research and Comps
Good advice starts with good data. Your assistant gathers it so the broker can interpret it.
✓
Sale and lease comps pulled and organized
✓
Submarket stats and vacancy data compiled
✓
Competitive set and availability summaries
✓
Sources documented for review
✓
Findings formatted into your template
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Offering Memorandums and Marketing Packages
Marketing materials set the first impression. Your assistant builds them on your standards.
✓
OM and brochure drafts built from your template
✓
Property, financial, and market sections assembled
✓
Photos, maps, and floor plans placed
✓
Revisions tracked across versions
✓
Final packages exported and distributed
🖥️
Listing Data Entry
Stale listings cost deals. Your assistant keeps every platform accurate.
✓
Listings created or updated in CoStar, LoopNet, and Crexi
✓
Spec sheets and availability details kept current
✓
Photos and documents attached
✓
Duplicate or outdated listings flagged
✓
Leads from listings routed to the broker
👤
Prospecting and Owner Research
Prospecting is research first. Your assistant builds the target list.
✓
Property owner and tenant research from public and platform data
✓
Prospect lists built and cleaned
✓
Contact data verified and logged
✓
Call and email target lists prepared
✓
Results tracked in your CRM
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Pipeline and CRM Tracking
Deals fall through when no one tracks them. Your assistant keeps the pipeline accurate.
✓
Requirements and deal stages updated
✓
Follow-up tasks created and tracked
✓
Proposal and BOV status logged
✓
Weekly pipeline summary prepared
✓
Activity reports for team meetings
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Tour and Meeting Coordination
Calendar work is endless in commercial. Your assistant owns it.
✓
Property tours and meetings scheduled
✓
Travel and logistics coordinated
✓
Agendas and materials prepared
✓
Follow-up notes and next steps sent
✓
Calendars kept aligned across the team
Commercial tools your assistant works inside:
CoStar
LoopNet
Crexi
Buildout
Apto
Salesforce
HubSpot
Excel
DocuSign
Google Workspace
Roles we place
What Roles Can We Help You Fill?
Beyond your commercial real estate virtual assistant, we place remote talent for real estate teams, including:
How the options compare
Four Ways to Staff Commercial Research and Admin
With direct hire you own the relationship and pay no monthly agency fee.
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In-house analyst or coordinator
•
Payroll, benefits, and overhead
•
Time spent on data entry, not analysis
•
You run hiring, training, and turnover
•
Limited to your local pool
🖥️
Offshore data-entry vendor
•
Task-based pricing, little context
•
Often limited to entry and formatting
•
Quality varies by project
•
Rarely exclusively yours
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Managed VA service
✕
A monthly fee, every month
✕
The agency owns the relationship
✕
Often non-solicitation clauses
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Markup between you and the assistant
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Virtual Wizards
✓
$2,000 one-time placement fee
✓
You own the relationship
✓
100% of salary goes to your assistant
✓
6-month free replacement guarantee
✓
No per-project or monthly fees, ever
Typical models, not quotes. Your numbers depend on the provider and the role.
Why LATAM
Why Real Estate Teams Hire a Commercial Real Estate Virtual Assistant from Latin America
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Top talent
We accept only the top 1% of applicants so you work with the very best professionals in Latin America. Over 95% of our assistants hold college degrees and bring proven experience in their fields.
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Cost-effective
Hiring through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while keeping the quality of work high.
🗣️
English tested and bilingual
Every applicant must pass an English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), so conversations with clients, sellers, and partners stay clear.
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U.S. business hours
Your VA works U.S.-aligned hours, so leads, requests, and questions are answered the same day, not the next morning.
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Tax advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
⏱️
Get your time back
Proper delegation lets you focus on clients, negotiations, and new business while your VA takes care of the repeatable work.
Why Virtual Wizards
Why Work With Virtual Wizards?
Virtual Wizards helps you hire a dedicated, full-time commercial real estate virtual assistant: a LATAM professional who works directly inside your tools and processes, building institutional knowledge of your business over time. Our goal is long-term team capacity, not temporary outsourced support.
✓
Pre-vetted for research and documentation work, not general admin backgrounds
✓
Familiarity with CoStar, LoopNet, Crexi, Excel, and major CRMs
✓
C1+ English fluency: every candidate is communication-tested before introduction
✓
We place for long-term fit, not churn-and-burn turnover
✓
Every placement comes with a 6-month free replacement guarantee
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No per-task or monthly fees
Virtual Wizards charges a one-time placement fee. After that, you pay your VA directly. No per-task charges, subscriptions, or hidden costs. Use our LATAM hiring cost calculator to compare roles.
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You own the relationship
From day one, the working relationship is entirely yours. Your VA works exclusively with your team, with no third party managing them.
🌎
Pay your VA directly
You pay with tools such as Wise, Remitly, Gusto, or Rippling. We collect the banking details after the agreement is signed to keep payments simple.
Own the relationship
Why Owning the Relationship With Your VA Matters
When you hire a commercial real estate virtual assistant, who holds the relationship decides who gets paid, who stays, and who knows your business.
Most real estate teams compare VA providers on one number: the monthly price or the fee per task. The better question is who owns the relationship once the VA starts working. That choice decides who pays whom, who controls the VA’s pay and schedule, who has access to your leads and client data, and how much of your spend reaches the person doing the work.
How managed VA services actually work
In a managed service, the agency contracts the VA and places them with you. Each month, the agency bills you one all-inclusive fee, pays the VA a smaller amount, and keeps the difference. You rarely see what your VA earns. You usually don’t control their raises, their schedule, or who covers when they’re out. On paper the VA works for the agency, and you rent their time.
Those all-inclusive fees commonly run $2,500 to $4,000 a month depending on experience. The person behind the invoice typically earns a fraction of that, because real estate support salaries in Latin America run roughly $1,400 to $2,000 a month. The gap is the agency’s margin.
What the markup actually pays for
Here is the part most agencies don’t want to explain. After the match is made, many managed services do very little month to month beyond collecting your payment, sending the VA their share, and handling basic payroll paperwork. Moving money to a VA in Latin America costs a few dollars through tools like Wise, Remitly, Gusto, or Rippling. It does not cost $1,300 to $2,000 a month, which is often the size of the gap between what you are billed and what the VA is paid.
The markup isn’t buying you a better VA, better training, or better results. It is a toll on every month you keep the person. And because the fee never ends, the longer your VA stays, the more you overpay. A good VA is the asset you want to keep, and a managed service charges you more the longer you keep them.
Some managed services do provide real management: coaching, performance reviews, backup coverage. If you want that, ask what it costs and what you actually get. But if the honest answer is mostly payment processing, you are paying a premium for a transfer.
What you lose when you don’t own the relationship
Control over pay. If you can’t give your VA a raise or a bonus directly, your best people have little reason to stay. And because the agency keeps a large share of what you pay, the VA keeps less of it. That is a recipe for turnover.
Lock-in. Many agreements include non-solicitation clauses or buyout fees. If you leave the agency, you can lose the VA you spent months training, or pay extra to keep them.
Institutional knowledge. A commercial team runs on standards: how you format an OM, what a good abstract looks like, which sources you trust for comps, how each investor likes to be reported to. Your assistant learns all of it. If the agency can reassign or replace them, that knowledge walks out the door.
A middleman in every conversation. When pay, time off, and performance all run through a third party, simple things take longer, and your VA answers to two bosses.
What owning the relationship gives you
When you hire direct, the working relationship is entirely yours from day one. Your VA works exclusively with your company, takes direction from you, and builds knowledge of your portfolio, your vendors, and your workflows over time. You set the pay. You decide on raises. You talk to your VA directly, with no one in between.
That changes retention. When associates are paid fairly and feel connected to the company they work for, they tend to stay longer and perform better. A VA who stays two years is worth far more than one who rotates out after six months, because the value of a front-office hire compounds as they learn your business.
It also changes your flexibility. You can move a VA from part-time to full-time, add a second hire for leasing or accounting support, or shift responsibilities as your portfolio grows, without renegotiating a contract with an agency.
How we keep direct hire low-risk
Owning the relationship doesn’t mean going it alone. We handle the sourcing, vetting, and scheduling, deliver a shortlist of two to three candidates within 72 hours, and let you interview and choose. You pay a one-time $2,000 placement fee, and every placement comes with a 6-month free replacement guarantee. After the hire, you pay your VA directly through Wise, Remitly, Gusto, or Rippling, and we keep offering guidance so the placement works.
The 24-month math (example)
Managed service
$3,000 × 24 = $72,000
Direct hire
$1,800 × 24 + $2,000 = $45,200
Difference
$26,800
Example for a mid-level commercial real estate virtual assistant earning $1,800 a month in both cases. Run your own numbers in the tools above.
Before you sign with any provider
Six questions to ask
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Who pays the VA, and how much of what I pay do they keep?
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Is there a non-solicitation clause or a buyout fee?
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What exactly does the monthly fee cover after the match?
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Can I give my VA a raise or a bonus directly?
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If I leave, can I keep my VA?
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Who owns the working knowledge my VA builds?
Our placement process
How to Hire a Commercial Real Estate Virtual Assistant in 72 Hours
1
Free
Discovery Call
A quick consultation to understand your deal types, your data and listing platforms, the documents you produce, and your budget.
2
72-Hour Shortlist
Within 72 hours, you receive 2–3 pre-vetted LATAM candidates screened for research and document experience, C1+ English fluency, and U.S. time-zone fit.
3
You Hire Directly
You interview and choose. We never make the hire for you. You pay your VA directly, with no middleman and no monthly fee.
FAQ
Commercial Real Estate Virtual Assistant FAQ
What does a commercial real estate virtual assistant do?
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A commercial real estate virtual assistant handles the research and documentation layer: market research and comps, offering memorandums and marketing packages, listing entry on CoStar, LoopNet, and Crexi, owner and tenant research, lease abstraction, rent roll organization, due diligence coordination, and investor reports.
How much does a commercial real estate virtual assistant cost?
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A full-time LATAM commercial real estate virtual assistant typically earns $16,800–$24,000 a year ($1,400–$2,000 a month) depending on experience, paid directly to them. You pay Virtual Wizards a one-time $2,000 placement fee per hire and nothing per project or monthly. See our virtual assistant cost guide for the wider comparison.
Can a virtual assistant abstract leases accurately?
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Yes, with a clear template and a review step. Your assistant extracts key terms into your abstract format and flags anything ambiguous for you. Legal interpretation and final sign-off stay with your team or counsel.
Do your assistants know CoStar, LoopNet, and Crexi?
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We source candidates with experience in commercial listing and data platforms, including CoStar, LoopNet, and Crexi, and test proficiency before you meet them. Access runs through your own licenses and credentials.
Is my deal data safe with a virtual assistant?
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You control access. Share only the folders and platforms the work needs, use your own logins and permissions, and remove access at any time. Because you hire direct, no third-party agency sits in your files, and we recommend a written confidentiality agreement.
Is a commercial VA different from a residential real estate VA?
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Yes. Commercial work leans on research, lease documents, and data platforms rather than listings, showings, and MLS entry. Our real estate virtual assistant page covers residential teams, and we screen commercial candidates separately.
Can the assistant support investor and asset management teams?
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Yes. Lease abstraction, rent roll upkeep, due diligence coordination, and investor reporting are common asset management tasks. Analysis, modeling decisions, and investor communication stay with your team.
What is the $2,000 placement fee, and how do I pay the assistant?
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The fee is a one-time charge per hire covering sourcing, vetting, your 2–3 candidate shortlist within 72 hours, interview scheduling, and your 6-month replacement guarantee. After that you pay your VA directly, using tools such as Wise, Remitly, Gusto, or Rippling. 100% of their salary goes to them. We take no cut and add no markup.
What if the assistant doesn’t work out?
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You are covered by a 6-month free replacement guarantee. If the hire isn’t the right fit inside six months, we find you a replacement with no new placement fee.
How quickly can I hire, and do I choose the candidate?
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Within 72 hours of your discovery call, we deliver a shortlist of 2–3 pre-vetted LATAM candidates. You interview and choose the person who fits your team and workflow. We never make the hire for you.
Talk to Our Recruitment Team
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
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