Direct-hire LATAM talent for Rentvine
Hire a Rentvine Virtual Assistant
Rentvine puts accounting, maintenance, leasing, and owner and tenant portals in one modern system, and a growing portfolio still needs someone doing the work inside it. A LATAM-based Rentvine virtual assistant takes the daily execution during U.S. hours, so your team can add doors without adding payroll.
Free
Consultations
Direct Hire
72-Hour Match, No Middleman
6-Month
Replacement Guarantee
★★★★★
Rated on Google
The basics
What Is a Rentvine Virtual Assistant?
Rentvine brings accounting, maintenance, leasing, and owner and tenant portals into one modern system. Growing companies choose it for exactly that, then run into the same ceiling as everyone else: each new door adds tenant messages, work orders, owner statements, and leasing admin, and the team that picked the platform is the team doing the data entry.
A Rentvine virtual assistant is a remote professional trained to run that execution layer inside your account. Hiring one from Latin America gives you an English-fluent, bilingual specialist working U.S. business hours at $16,800–$24,000 per year. That is direct hire: your VA works exclusively for your company, learns your templates, workflows, and owners, and stays with you over time. No agency markup. No shared resource.
The math is not complicated. A local property management operations hire costs $40,000–$58,000 per year before benefits. A full-time LATAM VA costs $16,800–$24,000, plus a one-time $2,000 placement fee, and 100% of the salary goes to your VA. Use the break-even calculator below to see how many doors that takes at your rent and fee.
Roles we commonly fill
Roles we place for Rentvine teams
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Rentvine Administrators
Keep owners, properties, and tenant records accurate and templates up to date.
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Maintenance Coordinators
Take requests from intake to completed work order, with vendors and residents in the loop.
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Tenant Support Specialists
Answer portal messages and calls in English and Spanish.
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Leasing Coordinators
Handle inquiries, showings, applications, and lease preparation.
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Accounting Assistants
Enter invoices, post charges, and support reconciliation and owner statements.
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Operations Assistants
Keep documents, onboarding, and admin organized as the portfolio grows.
What your VA handles in Rentvine
What a Rentvine Virtual Assistant Can Handle
Six areas of the daily Rentvine workload your VA can own, inside the account you already run. Comparing software? See our Propertyware, Buildium, and AppFolio pages.
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Maintenance Requests and Work Orders
Maintenance is the most time-sensitive work in the portfolio. Your VA keeps every request moving.
✓
New request acknowledgment and urgency classification
✓
Vendor assignment and dispatch confirmation
✓
Resident access scheduling and reminders
✓
Status updates and vendor follow-up
✓
Invoice attachment and work order close-out
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Tenant Communication and Portal Support
Residents expect same-day answers. Your VA keeps the inbox clear and the portal usable.
✓
Portal messages and calls answered same day
✓
Maintenance status and timeline updates
✓
Rent and balance question responses
✓
Move-in and move-out logistics
✓
Escalations flagged with a drafted reply for you
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Leasing, Applications, and Lease Prep
Faster lease-up is the cheapest growth you have. Your VA runs the pipeline from inquiry to signed lease.
✓
Inquiry response and showing scheduling
✓
Application status updates and applicant follow-up
✓
Lease document preparation and e-signature coordination
✓
Move-in checklist tracking
✓
Listing and vacancy status updates
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Owner Onboarding and Statements
New owners judge you in the first 60 days. Your VA makes onboarding and reporting consistent.
✓
New owner onboarding checklist and property setup
✓
Owner statement preparation for your review
✓
Expense reconciliation against invoices and work orders
✓
Owner portal updates and document uploads
✓
Owner inquiry replies drafted for review
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Accounting Entry and Reconciliation Support
Clean books keep owners trusting you. Your VA keeps the entry layer current.
✓
Vendor invoice entry and coding
✓
Charge and payment posting
✓
Delinquency monitoring and late fee application per your policy
✓
Reconciliation support and month-end checklists
✓
Year-end reporting support and 1099 preparation help
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Data, Documents, and Templates
A modern system stays modern only if the data does. Your VA keeps records, files, and templates tidy.
✓
Property, unit, and tenant record upkeep
✓
Lease and notice template maintenance
✓
Document organization by property and owner
✓
Duplicate record cleanup
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Reports prepared for your weekly review
We scope candidates to your stack, including:
Rentvine
Property Meld
DocuSign
ShowMojo
LeadSimple
QuickBooks
Google Workspace
Slack
Roles we place
What Roles Can We Help You Fill?
Beyond your rentvine virtual assistant, we place remote talent for property management companies, including:
How the options compare
Four Ways to Staff Your Rentvine Operations
With direct hire you own the relationship and pay no monthly agency fee.
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Your property managers
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PMs spend hours inside Rentvine instead of with owners
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Capacity is capped by headcount
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Training and turnover stay on you
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Payroll taxes, benefits, and overhead
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Local operations hire
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$40,000–$58,000 a year before benefits
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You recruit, train, and manage
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Replacement means a new search
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Limited to your local pool
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Managed VA service
✕
A monthly fee, every month
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The agency owns the relationship
✕
Often non-solicitation clauses
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Markup between you and the VA
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Virtual Wizards
✓
$2,000 one-time placement fee
✓
You own the relationship
✓
100% of salary goes to your VA
✓
6-month free replacement guarantee
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No recurring fees, ever
Typical models, not quotes. Your numbers depend on the provider and the role.
Why LATAM
Why Property Managers Hire a Rentvine Virtual Assistant from Latin America
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Top talent
We accept only the top 1% of applicants so you work with the very best professionals in Latin America. Over 95% of our assistants hold college degrees and bring proven experience in their fields.
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Cost-effective
Hiring a virtual assistant through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while keeping the quality of work high.
🗣️
English tested and bilingual
Every applicant must pass an English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), so communication with your tenants, owners, and vendors stays clear.
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Continuous support
You manage your VA directly, while we provide ongoing guidance to ensure success. For clients using our full workforce management, our client success managers step in with coaching and oversight.
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Tax advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
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Get your time back
Proper delegation lets you focus on strategy, owner relationships, and portfolio growth while your VA takes care of the operations layer.
Why Virtual Wizards
Why Work With Virtual Wizards?
Virtual Wizards helps you hire a dedicated, full-time rentvine virtual assistant: a LATAM professional who works directly inside your Rentvine account and your processes, building institutional knowledge of your portfolio over time. Our goal is long-term team capacity, not temporary outsourced support.
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Pre-vetted for property management operations, not general admin backgrounds
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Platform proficiency screened for Rentvine
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C1+ English fluency: every candidate is communication-tested before introduction
✓
We place for long-term fit, not churn-and-burn turnover
✓
Every placement comes with a 6-month free replacement guarantee
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No ongoing fees or markups
Virtual Wizards charges a one-time placement fee. After that, you pay your VA directly. No subscriptions, monthly percentages, or hidden costs. Use our LATAM hiring cost calculator to compare roles.
🔑
You own the relationship
From day one, the working relationship is entirely yours. Your VA works exclusively with your company, with no third party managing them or sitting in your Rentvine account.
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Pay your VA directly
You pay with tools such as Wise, Remitly, Gusto, or Rippling. We collect the banking details after the agreement is signed to keep payments simple.
Own the relationship
Why Owning the Relationship With Your VA Matters
When you hire a rentvine virtual assistant, who holds the relationship decides who gets paid, who stays, and who controls access to your Rentvine data.
Most property management companies compare virtual assistant providers on one number: the monthly price. The better question is who owns the relationship once the VA starts working inside Rentvine. That one choice decides who pays whom, who controls the VA’s pay and schedule, who has access to your owner and tenant data, and how much of your monthly spend actually reaches the person doing the work.
How managed VA services actually work
In a managed service, the agency contracts the VA and places them with you. Each month, the agency bills you one all-inclusive fee, pays the VA a smaller amount, and keeps the difference. You rarely see what your VA earns. You usually don’t control their raises, their schedule, or who covers when they’re out. On paper the VA works for the agency, and you rent their time.
Those all-inclusive fees commonly run $2,500 to $4,000 a month depending on experience. The person behind the invoice typically earns a fraction of that, because property management support salaries in Latin America run roughly $1,200 to $2,000 a month. The gap is the agency’s margin.
What the markup actually pays for
Here is the part most agencies don’t want to explain. After the match is made, many managed services do very little month to month beyond collecting your payment, sending the VA their share, and handling basic payroll paperwork. Moving money to a VA in Latin America costs a few dollars through tools like Wise, Remitly, Gusto, or Rippling. It does not cost $1,300 to $2,000 a month, which is often the size of the gap between what you are billed and what the VA is paid.
The markup isn’t buying you a better VA, better training, or better results. It is a toll on every month you keep the person. And because the fee never ends, the longer your VA stays, the more you overpay. A good VA is the asset you want to keep, and a managed service charges you more the longer you keep them.
Some managed services do provide real management: coaching, performance reviews, backup coverage. If you want that, ask what it costs and what you actually get. But if the honest answer is mostly payment processing, you are paying a premium for a transfer.
What you lose when you don’t own the relationship
Control over pay. If you can’t give your VA a raise or a bonus directly, your best people have little reason to stay. And because the agency keeps a large share of what you pay, the VA keeps less of it. That is a recipe for turnover.
Lock-in. Many agreements include non-solicitation clauses or buyout fees. If you leave the agency, you can lose the VA you spent months training, or pay extra to keep them.
Institutional knowledge. A growing portfolio runs on small decisions: how you word a late notice, which vendors you trust for which job, which owners want a text rather than an email. Your VA learns all of it. If the agency can reassign or replace them, that knowledge walks out the door.
A middleman in every conversation. When pay, time off, and performance all run through a third party, simple things take longer, and your VA answers to two bosses.
What owning the relationship gives you
When you hire direct, the working relationship is entirely yours from day one. Your VA works exclusively with your company, takes direction from you, and builds knowledge of your portfolio, your vendors, and your workflows over time. You set the pay. You decide on raises. You talk to your VA directly, with no one in between.
That changes retention. When associates are paid fairly and feel connected to the company they work for, they tend to stay longer and perform better. A VA who stays two years is worth far more than one who rotates out after six months, because the value of a front-office hire compounds as they learn your business.
It also changes your flexibility. You can move a VA from part-time to full-time, add a second hire for leasing or accounting support, or shift responsibilities as your portfolio grows, without renegotiating a contract with an agency.
How we keep direct hire low-risk
Owning the relationship doesn’t mean going it alone. We handle the sourcing, vetting, and scheduling, deliver a shortlist of two to three candidates within 72 hours, and let you interview and choose. You pay a one-time $2,000 placement fee, and every placement comes with a 6-month free replacement guarantee. After the hire, you pay your VA directly through Wise, Remitly, Gusto, or Rippling, and we keep offering guidance so the placement works.
The 24-month math (example)
Managed service
$3,000 × 24 = $72,000
Direct hire
$1,800 × 24 + $2,000 = $45,200
Difference
$26,800
Example for a mid-level rentvine virtual assistant earning $1,800 a month in both cases. Run your own numbers in the tool above.
Before you sign with any provider
Six questions to ask
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Who pays the VA, and how much of what I pay do they keep?
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Is there a non-solicitation clause or a buyout fee?
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What exactly does the monthly fee cover after the match?
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Can I give my VA a raise or a bonus directly?
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If I leave, can I keep my VA?
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Who owns the working knowledge my VA builds?
Our placement process
How to Hire a Rentvine Virtual Assistant in 72 Hours
1
Free
Discovery Call
A quick consultation to understand your portfolio, how you use Rentvine, the roles you need filled, and your budget.
2
72-Hour Shortlist
Within 72 hours, you receive 2–3 pre-vetted LATAM candidates screened for property management experience, C1+ English fluency, and Rentvine familiarity.
3
You Hire Directly
You interview and choose. We never make the hire for you. You pay your VA directly, with no middleman and no monthly fee.
FAQ
Rentvine Virtual Assistant FAQ
What does a rentvine virtual assistant do?
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A Rentvine virtual assistant runs your daily execution layer inside Rentvine: maintenance requests and work orders, tenant and portal communication, leasing and lease preparation, owner onboarding and statements, accounting entry and reconciliation support, and data and template upkeep. They work in your account and route anything needing a decision back to you.
How much does a rentvine virtual assistant cost?
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A full-time LATAM rentvine virtual assistant typically earns $16,800–$24,000 a year ($1,400–$2,000 a month) depending on experience, paid directly to them. You pay Virtual Wizards a one-time $2,000 placement fee per hire and nothing monthly. Part-time roles scale down. For the ROI math, read is a property management virtual assistant worth it.
Do your VAs already know Rentvine?
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We source candidates with Rentvine experience and test platform proficiency before you meet them. If your account is new, tell us on the discovery call and we will look for a VA who can learn your configuration quickly and document it as they go.
Is it safe to give a VA access to Rentvine?
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You control access. Add your VA as a user with the role and permissions you choose, and change or remove them at any time. Because you hire direct, no third-party agency sits in your account, and we recommend giving each VA only the access their tasks need.
Is a Rentvine VA worth it for a small portfolio?
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Use the break-even calculator on this page. At $1,800 rent and a 9% fee, roughly a dozen doors cover a full-time VA in year 1, and part-time roles need fewer. The numbers depend on your rent, fee, and how many doors the VA's time lets you add.
Can a VA help me grow without hiring a second manager?
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Yes. A VA takes the repeatable execution work, which is what usually forces the next hire. Your managers stay on owner relationships, vendor decisions, and acquisition while the VA runs the daily queue.
What is the $2,000 placement fee, and how do I pay the VA?
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The fee is a one-time charge per hire covering sourcing, vetting, your 2–3 candidate shortlist within 72 hours, interview scheduling, and your 6-month replacement guarantee. After that you pay your VA directly, using tools such as Wise, Remitly, Gusto, or Rippling. 100% of their salary goes to them. We take no cut and add no markup.
What if the Rentvine VA doesn’t work out?
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You are covered by a 6-month free replacement guarantee. If the hire isn’t the right fit inside six months, we find you a replacement with no new placement fee.
How quickly can I hire, and do I choose the candidate?
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Within 72 hours of your discovery call, we deliver a shortlist of 2–3 pre-vetted LATAM candidates. You interview and choose the person who fits your team and workflow. We never make the hire for you.
Talk to Our Recruitment Team
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
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