Direct-hire LATAM talent for real estate
Hire a Real Estate Cold Calling Virtual Assistant
Prospecting is the work that pays and the work that gets skipped. A LATAM-based real estate cold calling virtual assistant works your lists every day, expired listings, FSBOs, circle prospecting, and your sphere, in clear English during U.S. hours, and hands you appointments instead of call logs.
Free
Consultations
Direct Hire
72-Hour Match, No Middleman
6-Month
Replacement Guarantee
★★★★★
Rated on Google
The basics
What Is a Real Estate Cold Calling Virtual Assistant?
Every real estate team knows the prospecting block works and every team skips it when the day fills up. Expired listings, FSBOs, circle prospecting, and sphere calls all follow the same law: the number of conversations drives the number of appointments. The calls are repetitive, the rejection is constant, and an agent's time is worth more in front of clients.
A real estate cold calling virtual assistant is a remote professional who does that dialing for you. Hiring one from Latin America gives you an English-fluent caller working U.S. business hours, inside your dialer and CRM, at $16,800–$24,000 per year. That is direct hire: your caller works exclusively for your team, learns your scripts and objections, and stays with you. No agency markup. No per-appointment fees.
The math is not complicated. Prospecting is a funnel: dials become conversations, conversations become appointments, and appointments become closings. Put your own rates into the calculator below to see what one dedicated caller could produce, or see our virtual appointment setter page for the role that books what the calls find.
Roles we commonly fill
Roles we place for prospecting teams
☎️
Cold Calling Specialists
Work your lists daily with your scripts and log every call.
⏳
Expired Listing Callers
Reach expired and withdrawn listings quickly with a consistent pitch.
🏷️
FSBO Callers
Open conversations with for-sale-by-owner sellers and book consultations.
📍
Circle Prospecting Callers
Call neighbors of new listings and sales to find the next seller or buyer.
♻️
Database Reactivation Callers
Re-engage old leads and past clients with scripted outreach.
📅
Appointment Setters
Convert live conversations into booked consultations.
What your VA handles
What a Real Estate Cold Calling Virtual Assistant Can Handle
Two prospecting lanes: sellers from lists and your own database. Looking for inbound lead response? See our real estate ISA virtual assistant page.
⏳
Expired Listings
Expired sellers have already decided to sell. The first good call often wins the conversation.
✓
New expired and withdrawn listings called daily
✓
Your pitch and objection handling followed
✓
Seller motivation and timeline captured
✓
Listing appointments booked on the agent's calendar
✓
Every call logged with notes and outcome
🏷️
FSBO Outreach
FSBOs say no a lot and sell eventually. Your caller keeps the relationship alive.
✓
New FSBO listings called and followed up on a cadence
✓
Conversations opened with a value-first script
✓
Callbacks and reminders scheduled
✓
Interested sellers booked for consultations
✓
Do-not-contact requests honored and logged
📍
Circle Prospecting
Neighbors of a new listing are your warmest cold calls. Your caller works the circle on launch day.
✓
Neighbor lists built around new listings and sales
✓
Calls made with just-listed and just-sold scripts
✓
Interest in buying or selling captured
✓
Open house invitations extended
✓
Results logged against the listing
🏡
Just Listed and Just Sold Calls
Every listing is a calling event. Your caller makes it routine.
✓
Calling lists built for each new listing
✓
Scripts tailored to the property
✓
Follow-up with interested neighbors
✓
Calls tracked per listing
✓
Hot leads passed to the agent same day
📋
List Building and DNC Scrubbing
Good calling starts with a clean list. Your caller builds and checks it before dialing.
✓
Lists sourced from your approved data providers
✓
Numbers scrubbed against national and state Do Not Call lists and your internal list
✓
Duplicates and wrong numbers removed
✓
Lists segmented by source and priority
✓
Records kept for compliance
🗣️
Scripts, Objections, and Call Notes
Consistency is the whole game. Your caller follows the script and sharpens it with you.
✓
Your scripts and objection responses followed
✓
Common objections logged and reviewed weekly
✓
Call notes written the same way every time
✓
Recordings and calls reviewed with you on a schedule you set
✓
Script tweaks tested and tracked
Calling tools your VA works inside:
Follow Up Boss
kvCORE
REDX
Vulcan7
Mojo Dialer
Landvoice
PropStream
HubSpot
GoHighLevel
Google Voice
Roles we place
What Roles Can We Help You Fill?
Beyond your real estate cold calling virtual assistant, we place remote talent for real estate teams, including:
How the options compare
Four Ways to Get Prospecting Done
With direct hire you own the relationship and pay no monthly agency fee.
🙋
Agents calling themselves
•
Costs the agent's most valuable hours
•
Easy to skip when the day fills up
•
Rejection burns out the team
•
Capacity capped by the agent's time
🏢
In-house caller or ISA
•
$45,000–$65,000 a year plus benefits
•
You run hiring, scripts, and turnover
•
Replacement means a new search
•
Limited to your local pool
🔁
Managed VA service
✕
A monthly fee, every month
✕
The agency owns the relationship
✕
Often non-solicitation clauses
✕
Markup between you and the caller
⭐
Virtual Wizards
✓
$2,000 one-time placement fee
✓
You own the relationship
✓
100% of salary goes to your caller
✓
6-month free replacement guarantee
✓
No per-call or monthly fees, ever
Typical models, not quotes. Your numbers depend on the provider and the role.
Why LATAM
Why Real Estate Teams Hire a Real Estate Cold Calling Virtual Assistant from Latin America
🏆
Top talent
We accept only the top 1% of applicants so you work with the very best professionals in Latin America. Over 95% of our assistants hold college degrees and bring proven experience in their fields.
💰
Cost-effective
Hiring through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while keeping the quality of work high.
🗣️
English tested and bilingual
Every applicant must pass an English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), so conversations with clients, sellers, and partners stay clear.
🕘
U.S. business hours
Your VA works U.S.-aligned hours, so leads, requests, and questions are answered the same day, not the next morning.
🧾
Tax advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
⏱️
Get your time back
Proper delegation lets you focus on clients, negotiations, and new business while your VA takes care of the repeatable work.
Why Virtual Wizards
Why Work With Virtual Wizards?
Virtual Wizards helps you hire a dedicated, full-time real estate cold calling virtual assistant: a LATAM professional who works directly inside your tools and processes, building institutional knowledge of your business over time. Our goal is long-term team capacity, not temporary outsourced support.
✓
Pre-vetted for outbound calling: phone presence, scripts, and resilience
✓
Familiarity with Follow Up Boss, kvCORE, and common power dialers
✓
C1+ English fluency: every candidate is call-tested before introduction
✓
We place for long-term fit, not churn-and-burn turnover
✓
Every placement comes with a 6-month free replacement guarantee
💸
No per-task or monthly fees
Virtual Wizards charges a one-time placement fee. After that, you pay your VA directly. No per-task charges, subscriptions, or hidden costs. Use our LATAM hiring cost calculator to compare roles.
🔑
You own the relationship
From day one, the working relationship is entirely yours. Your VA works exclusively with your team, with no third party managing them.
🌎
Pay your VA directly
You pay with tools such as Wise, Remitly, Gusto, or Rippling. We collect the banking details after the agreement is signed to keep payments simple.
Own the relationship
Why Owning the Relationship With Your VA Matters
When you hire a real estate cold calling virtual assistant, who holds the relationship decides who gets paid, who stays, and who knows your business.
Most real estate teams compare VA providers on one number: the monthly price or the fee per task. The better question is who owns the relationship once the VA starts working. That choice decides who pays whom, who controls the VA’s pay and schedule, who has access to your leads and client data, and how much of your spend reaches the person doing the work.
How managed VA services actually work
In a managed service, the agency contracts the VA and places them with you. Each month, the agency bills you one all-inclusive fee, pays the VA a smaller amount, and keeps the difference. You rarely see what your VA earns. You usually don’t control their raises, their schedule, or who covers when they’re out. On paper the VA works for the agency, and you rent their time.
Those all-inclusive fees commonly run $2,500 to $4,000 a month depending on experience. The person behind the invoice typically earns a fraction of that, because real estate support salaries in Latin America run roughly $1,400 to $2,000 a month. The gap is the agency’s margin.
What the markup actually pays for
Here is the part most agencies don’t want to explain. After the match is made, many managed services do very little month to month beyond collecting your payment, sending the VA their share, and handling basic payroll paperwork. Moving money to a VA in Latin America costs a few dollars through tools like Wise, Remitly, Gusto, or Rippling. It does not cost $1,300 to $2,000 a month, which is often the size of the gap between what you are billed and what the VA is paid.
The markup isn’t buying you a better VA, better training, or better results. It is a toll on every month you keep the person. And because the fee never ends, the longer your VA stays, the more you overpay. A good VA is the asset you want to keep, and a managed service charges you more the longer you keep them.
Some managed services do provide real management: coaching, performance reviews, backup coverage. If you want that, ask what it costs and what you actually get. But if the honest answer is mostly payment processing, you are paying a premium for a transfer.
What you lose when you don’t own the relationship
Control over pay. If you can’t give your VA a raise or a bonus directly, your best people have little reason to stay. And because the agency keeps a large share of what you pay, the VA keeps less of it. That is a recipe for turnover.
Lock-in. Many agreements include non-solicitation clauses or buyout fees. If you leave the agency, you can lose the VA you spent months training, or pay extra to keep them.
Institutional knowledge. A calling program runs on small learnings: which list sources convert, which phrase gets a callback, which objections come up in your market. Your caller learns all of it. If the agency can reassign or replace them, that knowledge walks out the door.
A middleman in every conversation. When pay, time off, and performance all run through a third party, simple things take longer, and your VA answers to two bosses.
What owning the relationship gives you
When you hire direct, the working relationship is entirely yours from day one. Your VA works exclusively with your company, takes direction from you, and builds knowledge of your portfolio, your vendors, and your workflows over time. You set the pay. You decide on raises. You talk to your VA directly, with no one in between.
That changes retention. When associates are paid fairly and feel connected to the company they work for, they tend to stay longer and perform better. A VA who stays two years is worth far more than one who rotates out after six months, because the value of a front-office hire compounds as they learn your business.
It also changes your flexibility. You can move a VA from part-time to full-time, add a second hire for leasing or accounting support, or shift responsibilities as your portfolio grows, without renegotiating a contract with an agency.
How we keep direct hire low-risk
Owning the relationship doesn’t mean going it alone. We handle the sourcing, vetting, and scheduling, deliver a shortlist of two to three candidates within 72 hours, and let you interview and choose. You pay a one-time $2,000 placement fee, and every placement comes with a 6-month free replacement guarantee. After the hire, you pay your VA directly through Wise, Remitly, Gusto, or Rippling, and we keep offering guidance so the placement works.
The 24-month math (example)
Managed service
$3,000 × 24 = $72,000
Direct hire
$1,800 × 24 + $2,000 = $45,200
Difference
$26,800
Example for a mid-level real estate cold calling virtual assistant earning $1,800 a month in both cases. Run your own numbers in the tools above.
Before you sign with any provider
Six questions to ask
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Who pays the VA, and how much of what I pay do they keep?
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Is there a non-solicitation clause or a buyout fee?
?
What exactly does the monthly fee cover after the match?
?
Can I give my VA a raise or a bonus directly?
?
If I leave, can I keep my VA?
?
Who owns the working knowledge my VA builds?
Our placement process
How to Hire a Real Estate Cold Calling Virtual Assistant in 72 Hours
1
Free
Discovery Call
A quick consultation to understand who you call, your dialer and CRM, your scripts, and your budget.
2
72-Hour Shortlist
Within 72 hours, you receive 2–3 pre-vetted LATAM candidates screened for outbound calling experience and phone presence, C1+ English fluency, and U.S. time-zone fit.
3
You Hire Directly
You interview and choose. We never make the hire for you. You pay your VA directly, with no middleman and no monthly fee.
FAQ
Real Estate Cold Calling Virtual Assistant FAQ
What does a real estate cold calling virtual assistant do?
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A real estate cold calling virtual assistant works your prospecting lists every day: expired listings, FSBOs, circle prospecting, just listed and just sold neighbors, your sphere, and old leads. They follow your scripts, log every call, scrub lists, and book appointments for your agents.
How much does a real estate cold calling virtual assistant cost?
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A full-time LATAM cold calling virtual assistant typically earns $16,800–$24,000 a year ($1,400–$2,000 a month) depending on experience, paid directly to them. You pay Virtual Wizards a one-time $2,000 placement fee per hire and nothing per call or monthly.
What results can I expect from a cold calling VA?
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It depends on your lists, scripts, and market, so we do not promise a number. Use the calculator on this page with your own contact, appointment, and closing rates to see what a dedicated caller could produce, and track the same funnel after the hire.
Is cold calling legal for a virtual assistant?
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Calls must follow Do Not Call and TCPA rules, your state's rules, and your brokerage's policies, including scrubbing lists and honoring opt-outs. Your caller prospects and books appointments; anything that requires a license, such as negotiating or advising on a property, stays with your licensed agent. Confirm the rules for your state.
Will the VA call from my number and in my name?
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Calls run through your dialer and phone numbers, so caller ID, call recording, and local presence follow your setup. Your caller introduces themselves as part of your team using the script you approve.
How is a cold calling VA different from an ISA or appointment setter?
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A cold calling VA works outbound lists. An ISA works inbound leads and your existing database, and an appointment setter books the meetings. Many teams combine them in one VA at first.
Can the caller be bilingual for Spanish-speaking sellers?
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Often, yes. Our VAs are bilingual in English and Spanish, and in some cases English and Portuguese, which helps in markets with Spanish-speaking owners. Tell us on the discovery call and we will screen for it.
What is the $2,000 placement fee, and how do I pay the caller?
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The fee is a one-time charge per hire covering sourcing, vetting, your 2–3 candidate shortlist within 72 hours, interview scheduling, and your 6-month replacement guarantee. After that you pay your VA directly, using tools such as Wise, Remitly, Gusto, or Rippling. 100% of their salary goes to them. We take no cut and add no markup.
What if the caller doesn’t work out?
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You are covered by a 6-month free replacement guarantee. If the hire isn’t the right fit inside six months, we find you a replacement with no new placement fee.
How quickly can I hire, and do I choose the candidate?
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Within 72 hours of your discovery call, we deliver a shortlist of 2–3 pre-vetted LATAM candidates. You interview and choose the person who fits your team and workflow. We never make the hire for you.
Talk to Our Recruitment Team
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
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