Direct-hire LATAM talent for real estate
Hire a Real Estate ISA Virtual Assistant
Leads go cold in minutes, and most teams cannot staff the phone all day. A LATAM-based real estate ISA virtual assistant responds to every new lead, qualifies it, works your database, and sets appointments for your agents, during U.S. hours and without an in-house ISA's payroll.
Free
Consultations
Direct Hire
72-Hour Match, No Middleman
6-Month
Replacement Guarantee
★★★★★
Rated on Google
The basics
What Is a Real Estate ISA Virtual Assistant?
The inside sales agent, or ISA, exists for one reason: leads that nobody follows up with are wasted money. Portal leads, ad leads, sign calls, and a database of past inquiries all need fast, consistent, scripted follow-up, and that is exactly the work agents are worst at while they are showing homes. Most teams know it, and most cannot staff it across a whole business day.
A real estate ISA virtual assistant is a remote professional trained to do that work. Hiring one from Latin America gives you an English-fluent specialist working U.S. business hours, inside your CRM and dialer, at $16,800–$24,000 per year. That is direct hire: your ISA works exclusively for your team, learns your scripts and qualifying questions, and stays with you. No agency markup. No per-appointment fees.
The math is not complicated. An in-house ISA in the U.S. typically costs $45,000–$65,000 per year plus benefits and often a bonus structure. A full-time LATAM ISA costs $16,800–$24,000 a year plus a one-time $2,000 placement fee. Use the tools below to see what slow follow-up costs you and how many hours lead work takes, or see our real estate virtual assistant ROI calculator.
Roles we commonly fill
Roles we place for ISA and lead follow-up teams
📞
ISAs and Lead Follow-Up Specialists
Respond to every new lead within minutes and keep the conversation moving.
📅
Appointment Setters
Turn qualified conversations into scheduled consultations and showings.
♻️
Database Reactivation Specialists
Work old leads and past clients with scripted outreach.
💬
Portal Lead Responders
Handle Zillow, Realtor.com, and ad leads the minute they arrive.
🗂️
CRM Managers
Keep stages, tags, and tasks clean so follow-up never lapses.
📊
Lead Reporting Assistants
Track response times, contact rates, and appointment results.
What your VA handles
What a Real Estate ISA Virtual Assistant Can Handle
Two jobs an ISA owns: the leads arriving now and the database you already have. Looking for outbound list prospecting? See our real estate cold calling virtual assistant page.
⚡
Speed-to-Lead Response
The agent who responds first usually wins the appointment. Your ISA is the first response, every time.
✓
New leads answered by phone, text, and email within minutes
✓
Scripts and templates followed exactly
✓
Missed or voicemail leads retried on a set cadence
✓
Response times tracked per lead
✓
Every touch logged in your CRM
🎯
Lead Qualification
Not every lead is ready. Your ISA finds out who is, and what they actually want.
✓
Timeline, motivation, and pre-approval questions asked
✓
Buyer versus seller intent captured
✓
Budget, area, and must-have details recorded
✓
Leads scored or tagged by readiness
✓
Unqualified leads moved to nurture
📅
Appointment Setting
The only number that matters is appointments held. Your ISA books them and protects them.
✓
Consultations and showings booked on the right agent's calendar
✓
Confirmations and reminders sent
✓
No-shows rescheduled quickly
✓
Prep notes passed to the agent
✓
Appointment status updated in your CRM
🤝
Agent Handoff
A good handoff keeps the momentum. Your ISA gives the agent everything they need to close.
✓
Lead summary written before each appointment
✓
Warm handoff or introduction message sent
✓
Follow-up tasks assigned to the agent
✓
Outcome captured after the appointment
✓
Lead re-routed to nurture when it does not convert
📥
Portal and Ad Lead Intake
Leads come from many places. Your ISA makes sure none of them are left unworked.
✓
Zillow, Realtor.com, and ad leads checked daily
✓
Duplicates merged and source tagged
✓
Lead routing rules followed
✓
Unassigned leads flagged
✓
Spend-to-lead sources reported weekly
📊
Reporting
What you do not measure slips. Your ISA keeps the scoreboard honest.
✓
Daily and weekly activity summaries
✓
Contact, appointment, and show rates tracked
✓
Response-time reports by source
✓
Lead-to-appointment trends flagged
✓
Findings reviewed with the team lead
Lead tools your ISA works inside:
Follow Up Boss
kvCORE
BoomTown
HubSpot
GoHighLevel
Zillow Premier Agent
Realtor.com
Facebook Lead Ads
Calendly
Google Voice
Roles we place
What Roles Can We Help You Fill?
Beyond your real estate isa virtual assistant, we place remote talent for real estate teams, including:
How the options compare
Four Ways to Staff Lead Follow-Up
With direct hire you own the relationship and pay no monthly agency fee.
🏢
In-house ISA
•
$45,000–$65,000 a year plus benefits
•
Often paired with a bonus structure
•
You run hiring, scripts, and turnover
•
Limited to your local pool
📞
ISA outsourcing service
•
Often priced per appointment or per lead
•
Shared across many teams
•
Less control over scripts and tone
•
You rarely know the caller
🔁
Managed VA service
✕
A monthly fee, every month
✕
The agency owns the relationship
✕
Often non-solicitation clauses
✕
Markup between you and the ISA
⭐
Virtual Wizards
✓
$2,000 one-time placement fee
✓
You own the relationship
✓
100% of salary goes to your ISA
✓
6-month free replacement guarantee
✓
No per-appointment or monthly fees, ever
Typical models, not quotes. Your numbers depend on the provider and the role.
Why LATAM
Why Real Estate Teams Hire a Real Estate ISA Virtual Assistant from Latin America
🏆
Top talent
We accept only the top 1% of applicants so you work with the very best professionals in Latin America. Over 95% of our assistants hold college degrees and bring proven experience in their fields.
💰
Cost-effective
Hiring through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while keeping the quality of work high.
🗣️
English tested and bilingual
Every applicant must pass an English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), so conversations with clients, sellers, and partners stay clear.
🕘
U.S. business hours
Your VA works U.S.-aligned hours, so leads, requests, and questions are answered the same day, not the next morning.
🧾
Tax advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
⏱️
Get your time back
Proper delegation lets you focus on clients, negotiations, and new business while your VA takes care of the repeatable work.
Why Virtual Wizards
Why Work With Virtual Wizards?
Virtual Wizards helps you hire a dedicated, full-time real estate isa virtual assistant: a LATAM professional who works directly inside your tools and processes, building institutional knowledge of your business over time. Our goal is long-term team capacity, not temporary outsourced support.
✓
Pre-vetted for lead follow-up: speed to lead, qualification, and appointment setting
✓
Familiarity with Follow Up Boss, kvCORE, BoomTown, and other real estate CRMs
✓
C1+ English fluency: every candidate is call-tested before introduction
✓
We place for long-term fit, not churn-and-burn turnover
✓
Every placement comes with a 6-month free replacement guarantee
💸
No per-task or monthly fees
Virtual Wizards charges a one-time placement fee. After that, you pay your VA directly. No per-task charges, subscriptions, or hidden costs. Use our LATAM hiring cost calculator to compare roles.
🔑
You own the relationship
From day one, the working relationship is entirely yours. Your VA works exclusively with your team, with no third party managing them.
🌎
Pay your VA directly
You pay with tools such as Wise, Remitly, Gusto, or Rippling. We collect the banking details after the agreement is signed to keep payments simple.
Own the relationship
Why Owning the Relationship With Your VA Matters
When you hire a real estate isa virtual assistant, who holds the relationship decides who gets paid, who stays, and who knows your business.
Most real estate teams compare VA providers on one number: the monthly price or the fee per task. The better question is who owns the relationship once the VA starts working. That choice decides who pays whom, who controls the VA’s pay and schedule, who has access to your leads and client data, and how much of your spend reaches the person doing the work.
How managed VA services actually work
In a managed service, the agency contracts the VA and places them with you. Each month, the agency bills you one all-inclusive fee, pays the VA a smaller amount, and keeps the difference. You rarely see what your VA earns. You usually don’t control their raises, their schedule, or who covers when they’re out. On paper the VA works for the agency, and you rent their time.
Those all-inclusive fees commonly run $2,500 to $4,000 a month depending on experience. The person behind the invoice typically earns a fraction of that, because real estate support salaries in Latin America run roughly $1,400 to $2,000 a month. The gap is the agency’s margin.
What the markup actually pays for
Here is the part most agencies don’t want to explain. After the match is made, many managed services do very little month to month beyond collecting your payment, sending the VA their share, and handling basic payroll paperwork. Moving money to a VA in Latin America costs a few dollars through tools like Wise, Remitly, Gusto, or Rippling. It does not cost $1,300 to $2,000 a month, which is often the size of the gap between what you are billed and what the VA is paid.
The markup isn’t buying you a better VA, better training, or better results. It is a toll on every month you keep the person. And because the fee never ends, the longer your VA stays, the more you overpay. A good VA is the asset you want to keep, and a managed service charges you more the longer you keep them.
Some managed services do provide real management: coaching, performance reviews, backup coverage. If you want that, ask what it costs and what you actually get. But if the honest answer is mostly payment processing, you are paying a premium for a transfer.
What you lose when you don’t own the relationship
Control over pay. If you can’t give your VA a raise or a bonus directly, your best people have little reason to stay. And because the agency keeps a large share of what you pay, the VA keeps less of it. That is a recipe for turnover.
Lock-in. Many agreements include non-solicitation clauses or buyout fees. If you leave the agency, you can lose the VA you spent months training, or pay extra to keep them.
Institutional knowledge. An ISA runs on small details: how you word the first text, which objections come up, which lead sources convert, how each agent likes to receive a handoff. Your ISA learns all of it. If the agency can reassign or replace them, that knowledge walks out the door.
A middleman in every conversation. When pay, time off, and performance all run through a third party, simple things take longer, and your VA answers to two bosses.
What owning the relationship gives you
When you hire direct, the working relationship is entirely yours from day one. Your VA works exclusively with your company, takes direction from you, and builds knowledge of your portfolio, your vendors, and your workflows over time. You set the pay. You decide on raises. You talk to your VA directly, with no one in between.
That changes retention. When associates are paid fairly and feel connected to the company they work for, they tend to stay longer and perform better. A VA who stays two years is worth far more than one who rotates out after six months, because the value of a front-office hire compounds as they learn your business.
It also changes your flexibility. You can move a VA from part-time to full-time, add a second hire for leasing or accounting support, or shift responsibilities as your portfolio grows, without renegotiating a contract with an agency.
How we keep direct hire low-risk
Owning the relationship doesn’t mean going it alone. We handle the sourcing, vetting, and scheduling, deliver a shortlist of two to three candidates within 72 hours, and let you interview and choose. You pay a one-time $2,000 placement fee, and every placement comes with a 6-month free replacement guarantee. After the hire, you pay your VA directly through Wise, Remitly, Gusto, or Rippling, and we keep offering guidance so the placement works.
The 24-month math (example)
Managed service
$3,000 × 24 = $72,000
Direct hire
$1,800 × 24 + $2,000 = $45,200
Difference
$26,800
Example for a mid-level real estate isa virtual assistant earning $1,800 a month in both cases. Run your own numbers in the tools above.
Before you sign with any provider
Six questions to ask
?
Who pays the VA, and how much of what I pay do they keep?
?
Is there a non-solicitation clause or a buyout fee?
?
What exactly does the monthly fee cover after the match?
?
Can I give my VA a raise or a bonus directly?
?
If I leave, can I keep my VA?
?
Who owns the working knowledge my VA builds?
Our placement process
How to Hire a Real Estate ISA Virtual Assistant in 72 Hours
1
Free
Discovery Call
A quick consultation to understand your lead sources, your CRM and dialer, your scripts, and your budget.
2
72-Hour Shortlist
Within 72 hours, you receive 2–3 pre-vetted LATAM candidates screened for phone presence, lead follow-up experience, C1+ English fluency, and U.S. time-zone fit.
3
You Hire Directly
You interview and choose. We never make the hire for you. You pay your VA directly, with no middleman and no monthly fee.
FAQ
Real Estate ISA Virtual Assistant FAQ
What does a real estate ISA virtual assistant do?
+
A real estate ISA virtual assistant responds to new leads within minutes, qualifies them with your questions, books appointments on your agents' calendars, works your database with scripted follow-up, keeps your CRM clean, and reports on response times and appointment results.
How much does a real estate ISA virtual assistant cost?
+
A full-time LATAM ISA virtual assistant typically earns $16,800–$24,000 a year ($1,400–$2,000 a month) depending on experience, paid directly to them. You pay Virtual Wizards a one-time $2,000 placement fee per hire and nothing per appointment or monthly. See our real estate virtual assistant cost guide.
Can a virtual assistant really call and text my leads?
+
Yes. Your ISA works inside your CRM and dialer, uses your scripts and templates, logs every touch, and books appointments for your agents. You keep the pitch and the closing; the ISA owns the speed and the follow-up.
Is it legal for a virtual ISA to contact leads?
+
Calls and texts must follow Do Not Call and TCPA rules, your CRM's consent settings, and your state's licensing rules. An ISA typically qualifies leads and sets appointments; negotiating or advising on specific properties stays with your licensed agent. Confirm the rules for your state and brokerage.
How is an ISA different from a cold calling VA?
+
An ISA works inbound leads and your existing database: speed to lead, qualification, nurture, and appointments. Cold calling is outbound prospecting from purchased or sourced lists. Many teams start with the ISA role and add a cold calling VA later.
Which CRMs and dialers do your ISAs know?
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Our candidates are familiar with Follow Up Boss, kvCORE, BoomTown, HubSpot, GoHighLevel, and common dialers and portal lead tools. We scope the search to the stack you use.
Can the ISA work Zillow and portal leads the minute they arrive?
+
Yes, during U.S. business hours. Portal and ad leads can be routed to your ISA's queue, answered by phone and text, and logged with the source so you can see which channels book appointments.
What is the $2,000 placement fee, and how do I pay the ISA?
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The fee is a one-time charge per hire covering sourcing, vetting, your 2–3 candidate shortlist within 72 hours, interview scheduling, and your 6-month replacement guarantee. After that you pay your VA directly, using tools such as Wise, Remitly, Gusto, or Rippling. 100% of their salary goes to them. We take no cut and add no markup.
What if the ISA doesn’t work out?
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You are covered by a 6-month free replacement guarantee. If the hire isn’t the right fit inside six months, we find you a replacement with no new placement fee.
How quickly can I hire, and do I choose the candidate?
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Within 72 hours of your discovery call, we deliver a shortlist of 2–3 pre-vetted LATAM candidates. You interview and choose the person who fits your team and workflow. We never make the hire for you.
Talk to Our Recruitment Team
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
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