Direct-hire LATAM talent for real estate
Hire a Listing Coordinator Virtual Assistant
Every listing carries the same long checklist: paperwork, photos, disclosures, MLS entry, signage, and open house prep. A LATAM-based listing coordinator virtual assistant runs that checklist on every listing, in your systems and during U.S. hours, so listings go live on time and your agents stay in front of sellers.
Free
Consultations
Direct Hire
72-Hour Match, No Middleman
6-Month
Replacement Guarantee
★★★★★
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The basics
What Is a Listing Coordinator Virtual Assistant?
A listing is won in the presentation and lost in the follow-through. After the signing come the disclosures, the photographer, the MLS entry, the sign and lockbox, the marketing, the showings, and the weekly seller update. Each step is small, and together they eat the hours an agent should spend with the next seller. When the checklist slips, listings go live late, sellers feel it, and referrals suffer.
A listing coordinator virtual assistant is a remote professional who owns that seller-side checklist. Hiring one from Latin America gives you an English-fluent specialist who works U.S. business hours inside your MLS, transaction platform, and CRM at $16,800–$24,000 per year. That is direct hire: your coordinator works exclusively for your team, learns your listing process and preferred vendors, and stays with you. No agency markup. No per-listing fees.
The math is not complicated. A licensed in-house listing coordinator in the U.S. typically costs $45,000–$60,000 per year plus benefits. A full-time LATAM coordinator costs $16,800–$24,000 a year plus a one-time $2,000 placement fee, and 100% of the salary goes to your coordinator. Use the calculator below to see the hours you get back, or compare with a virtual transaction coordinator for the under-contract side.
Roles we commonly fill
Roles we place for listing teams
🏡
Listing Coordinators
Take each listing from signed agreement to live, marketed, and under contract.
📑
Transaction Coordinators
Pick up the file at contract and run it to closing.
📸
Listing Marketing Coordinators
Schedule photos, build flyers, and set up syndication and social posts.
🗂️
MLS and Data Entry Specialists
Enter, update, and check listings against your brokerage and MLS rules.
🗓️
Showing Coordinators
Manage showing requests, confirmations, and feedback.
📋
Real Estate Administrative Assistants
Keep the inbox, calendar, and back office organized.
What your VA handles
What a Listing Coordinator Virtual Assistant Can Handle
Two phases, one process: getting to live and running the active listing. Looking for the contract-to-close side? See our virtual transaction coordinator page.
📝
Listing Agreement and Seller Paperwork
A clean start prevents rework later. Your coordinator gets every document signed and filed.
✓
Listing agreement and required forms assembled
✓
Signature requests sent and followed up
✓
Seller information sheet and property details collected
✓
Documents filed per your brokerage checklist
✓
Open items summarized for the agent
📨
Disclosure Packages
Incomplete disclosures slow offers. Your coordinator builds the package and chases the gaps.
✓
State and local disclosure forms assembled
✓
Seller disclosures sent and tracked to completion
✓
HOA documents requested and attached
✓
Pre-inspection or permit documents organized
✓
Package prepared for buyer's-agent access
📸
Photography, Video, and Staging Scheduling
Marketing is on the critical path to go-live. Your coordinator books it and keeps it moving.
✓
Photographer, videographer, drone, and stager scheduled
✓
Seller access and prep instructions sent
✓
Delivery tracked and files organized
✓
Floor plans and virtual tours ordered where used
✓
Marketing assets filed with the listing
🔎
MLS Entry and Compliance Checks
Errors in the MLS cost time and fines. Your coordinator enters carefully and checks twice.
✓
Listing data entered or drafted for agent review
✓
Photos and documents uploaded in the right order
✓
Remarks and disclosure fields checked against your checklist
✓
Required addenda and attachments confirmed
✓
Go-live and status changes logged
🪧
Signs, Lockboxes, and Property Prep
Small physical details delay launches. Your coordinator orders and confirms them.
✓
Sign and rider orders placed and tracked
✓
Lockbox and showing-system setup coordinated
✓
Utilities, access, and vacancy details confirmed
✓
Cleaning or touch-up vendors scheduled
✓
Pre-launch checklist signed off
📣
Launch Marketing Setup
A listing needs to be seen the day it goes live. Your coordinator gets the channels ready.
✓
Flyers, brochures, and social graphics built in Canva or your templates
✓
Email and just-listed campaigns scheduled
✓
Syndication and portal listings checked
✓
Property website or landing page set up
✓
Launch announcement sent to your team and sphere
Listing tools your coordinator works inside:
MLS systems
ShowingTime
Dotloop
SkySlope
Canva
Follow Up Boss
kvCORE
Zillow
Google Drive
Zapier
Roles we place
What Roles Can We Help You Fill?
Beyond your listing coordinator virtual assistant, we place remote talent for real estate teams, including:
How the options compare
Four Ways to Coordinate Your Listings
With direct hire you own the relationship and pay no monthly agency fee.
🏢
Licensed in-house coordinator
•
$45,000–$60,000 a year plus benefits
•
You run hiring, training, and turnover
•
Replacement means a new search
•
Limited to your local pool
🙋
Agents doing it themselves
•
Hours of paperwork per listing
•
Checklists slip when deals stack up
•
Capacity capped by the agent's time
•
No consistent seller experience
🔁
Managed VA service
✕
A monthly fee, every month
✕
The agency owns the relationship
✕
Often non-solicitation clauses
✕
Markup between you and the coordinator
⭐
Virtual Wizards
✓
$2,000 one-time placement fee
✓
You own the relationship
✓
100% of salary goes to your coordinator
✓
6-month free replacement guarantee
✓
No per-listing or monthly fees, ever
Typical models, not quotes. Your numbers depend on the provider and the role.
Why LATAM
Why Real Estate Teams Hire a Listing Coordinator Virtual Assistant from Latin America
🏆
Top talent
We accept only the top 1% of applicants so you work with the very best professionals in Latin America. Over 95% of our assistants hold college degrees and bring proven experience in their fields.
💰
Cost-effective
Hiring through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while keeping the quality of work high.
🗣️
English tested and bilingual
Every applicant must pass an English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), so conversations with clients, sellers, and partners stay clear.
🕘
U.S. business hours
Your VA works U.S.-aligned hours, so leads, requests, and questions are answered the same day, not the next morning.
🧾
Tax advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
⏱️
Get your time back
Proper delegation lets you focus on clients, negotiations, and new business while your VA takes care of the repeatable work.
Why Virtual Wizards
Why Work With Virtual Wizards?
Virtual Wizards helps you hire a dedicated, full-time listing coordinator virtual assistant: a LATAM professional who works directly inside your tools and processes, building institutional knowledge of your business over time. Our goal is long-term team capacity, not temporary outsourced support.
✓
Pre-vetted for listing workflows: paperwork, MLS entry, disclosures, and open house prep
✓
Familiarity with MLS systems, Dotloop, SkySlope, ShowingTime, and major CRMs
✓
C1+ English fluency: every candidate is communication-tested before introduction
✓
We place for long-term fit, not churn-and-burn turnover
✓
Every placement comes with a 6-month free replacement guarantee
💸
No per-task or monthly fees
Virtual Wizards charges a one-time placement fee. After that, you pay your VA directly. No per-task charges, subscriptions, or hidden costs. Use our LATAM hiring cost calculator to compare roles.
🔑
You own the relationship
From day one, the working relationship is entirely yours. Your VA works exclusively with your team, with no third party managing them.
🌎
Pay your VA directly
You pay with tools such as Wise, Remitly, Gusto, or Rippling. We collect the banking details after the agreement is signed to keep payments simple.
Own the relationship
Why Owning the Relationship With Your VA Matters
When you hire a listing coordinator virtual assistant, who holds the relationship decides who gets paid, who stays, and who knows your business.
Most real estate teams compare VA providers on one number: the monthly price or the fee per task. The better question is who owns the relationship once the VA starts working. That choice decides who pays whom, who controls the VA’s pay and schedule, who has access to your leads and client data, and how much of your spend reaches the person doing the work.
How managed VA services actually work
In a managed service, the agency contracts the VA and places them with you. Each month, the agency bills you one all-inclusive fee, pays the VA a smaller amount, and keeps the difference. You rarely see what your VA earns. You usually don’t control their raises, their schedule, or who covers when they’re out. On paper the VA works for the agency, and you rent their time.
Those all-inclusive fees commonly run $2,500 to $4,000 a month depending on experience. The person behind the invoice typically earns a fraction of that, because real estate support salaries in Latin America run roughly $1,400 to $2,000 a month. The gap is the agency’s margin.
What the markup actually pays for
Here is the part most agencies don’t want to explain. After the match is made, many managed services do very little month to month beyond collecting your payment, sending the VA their share, and handling basic payroll paperwork. Moving money to a VA in Latin America costs a few dollars through tools like Wise, Remitly, Gusto, or Rippling. It does not cost $1,300 to $2,000 a month, which is often the size of the gap between what you are billed and what the VA is paid.
The markup isn’t buying you a better VA, better training, or better results. It is a toll on every month you keep the person. And because the fee never ends, the longer your VA stays, the more you overpay. A good VA is the asset you want to keep, and a managed service charges you more the longer you keep them.
Some managed services do provide real management: coaching, performance reviews, backup coverage. If you want that, ask what it costs and what you actually get. But if the honest answer is mostly payment processing, you are paying a premium for a transfer.
What you lose when you don’t own the relationship
Control over pay. If you can’t give your VA a raise or a bonus directly, your best people have little reason to stay. And because the agency keeps a large share of what you pay, the VA keeps less of it. That is a recipe for turnover.
Lock-in. Many agreements include non-solicitation clauses or buyout fees. If you leave the agency, you can lose the VA you spent months training, or pay extra to keep them.
Institutional knowledge. A listing team runs on small details: your launch checklist, which photographer you trust, how you word a seller update, which sign vendor delivers on time. Your coordinator learns all of it. If the agency can reassign or replace them, that knowledge walks out the door.
A middleman in every conversation. When pay, time off, and performance all run through a third party, simple things take longer, and your VA answers to two bosses.
What owning the relationship gives you
When you hire direct, the working relationship is entirely yours from day one. Your VA works exclusively with your company, takes direction from you, and builds knowledge of your portfolio, your vendors, and your workflows over time. You set the pay. You decide on raises. You talk to your VA directly, with no one in between.
That changes retention. When associates are paid fairly and feel connected to the company they work for, they tend to stay longer and perform better. A VA who stays two years is worth far more than one who rotates out after six months, because the value of a front-office hire compounds as they learn your business.
It also changes your flexibility. You can move a VA from part-time to full-time, add a second hire for leasing or accounting support, or shift responsibilities as your portfolio grows, without renegotiating a contract with an agency.
How we keep direct hire low-risk
Owning the relationship doesn’t mean going it alone. We handle the sourcing, vetting, and scheduling, deliver a shortlist of two to three candidates within 72 hours, and let you interview and choose. You pay a one-time $2,000 placement fee, and every placement comes with a 6-month free replacement guarantee. After the hire, you pay your VA directly through Wise, Remitly, Gusto, or Rippling, and we keep offering guidance so the placement works.
The 24-month math (example)
Managed service
$3,000 × 24 = $72,000
Direct hire
$1,800 × 24 + $2,000 = $45,200
Difference
$26,800
Example for a mid-level listing coordinator virtual assistant earning $1,800 a month in both cases. Run your own numbers in the tools above.
Before you sign with any provider
Six questions to ask
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Who pays the VA, and how much of what I pay do they keep?
?
Is there a non-solicitation clause or a buyout fee?
?
What exactly does the monthly fee cover after the match?
?
Can I give my VA a raise or a bonus directly?
?
If I leave, can I keep my VA?
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Who owns the working knowledge my VA builds?
Our placement process
How to Hire a Listing Coordinator Virtual Assistant in 72 Hours
1
Free
Discovery Call
A quick consultation to understand your listing volume, your MLS and transaction platform, the roles you need filled, and your budget.
2
72-Hour Shortlist
Within 72 hours, you receive 2–3 pre-vetted LATAM candidates screened for real estate listing experience, C1+ English fluency, and U.S. time-zone fit.
3
You Hire Directly
You interview and choose. We never make the hire for you. You pay your VA directly, with no middleman and no monthly fee.
FAQ
Listing Coordinator Virtual Assistant FAQ
What does a listing coordinator virtual assistant do?
+
A listing coordinator virtual assistant owns the seller-side checklist: listing paperwork, disclosure packages, photography and staging scheduling, MLS entry and compliance checks, signs and lockboxes, launch marketing, open house prep, showing feedback, seller updates, and the handoff to your transaction coordinator.
How much does a listing coordinator virtual assistant cost?
+
A full-time LATAM listing coordinator virtual assistant typically earns $16,800–$24,000 a year ($1,400–$2,000 a month) depending on experience, paid directly to them. You pay Virtual Wizards a one-time $2,000 placement fee per hire and nothing per listing or monthly. See our real estate virtual assistant cost guide for the wider comparison.
What is the difference between a listing coordinator and a transaction coordinator?
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A listing coordinator works the seller side before and during the active listing: paperwork, marketing, MLS, showings, and offers. A transaction coordinator picks up at an executed contract and runs the file to closing. Many teams start with one VA covering both and split the roles as volume grows.
Can a virtual assistant enter listings in my MLS?
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Often, yes. Many MLSs allow an assistant or delegate login under the agent's account, and some restrict who can enter or edit listings. Rules vary by MLS and brokerage, so confirm yours. Your VA can also prepare entries for agent review where direct entry is not allowed.
Which tools do your coordinators know?
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Our candidates are familiar with MLS systems, Dotloop, SkySlope, ShowingTime, Canva, and CRMs such as Follow Up Boss and kvCORE. If you use something more specific, we look for candidates with that experience.
Does a listing coordinator need a real estate license?
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Rules vary by state. A coordinator handles administrative and coordination work. Anything that requires a license, such as negotiating or advising clients, stays with your licensed agent or broker. Confirm the rules for your state and brokerage.
Can one VA coordinate listings and run transactions?
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Yes, for a smaller team. One experienced VA can run the listing checklist and the contract-to-close file for a solo agent or small team. Higher volume usually means a separate coordinator for each phase.
What is the $2,000 placement fee, and how do I pay the coordinator?
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The fee is a one-time charge per hire covering sourcing, vetting, your 2–3 candidate shortlist within 72 hours, interview scheduling, and your 6-month replacement guarantee. After that you pay your VA directly, using tools such as Wise, Remitly, Gusto, or Rippling. 100% of their salary goes to them. We take no cut and add no markup.
What if the coordinator doesn’t work out?
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You are covered by a 6-month free replacement guarantee. If the hire isn’t the right fit inside six months, we find you a replacement with no new placement fee.
How quickly can I hire, and do I choose the candidate?
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Within 72 hours of your discovery call, we deliver a shortlist of 2–3 pre-vetted LATAM candidates. You interview and choose the person who fits your team and workflow. We never make the hire for you.
Talk to Our Recruitment Team
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
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