Hire a Virtual Administrative Assistant from LATAM

Executives who manage their own calendars, inbox, travel, and documents aren’t spending their time on high-value work. A LATAM-based Virtual Administrative Assistant handles the full administrative layer, working your time zone, inside your tools, so you can focus on decisions only you can make.

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3-Day Placement, No Middleman

6-Month

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Why Executives and Business Leaders Are Hiring LATAM Virtual Administrative Assistants

A great administrative assistant is one of the highest-ROI hires a business leader can make. But locally, a senior administrative assistant costs $50,000–$75,000 per year, before benefits and employer taxes. For growing companies and cost-conscious leaders, that’s a significant fixed cost for a role that primarily handles logistics, not strategy.

LATAM-based Virtual Administrative Assistants deliver the same calendar management, inbox triage, travel coordination, document preparation, and meeting logistics at $14,000–$22,000 per year, working U.S. business hours, in professional English, directly inside your tools. Virtual Wizards places them with a one-time $2,000 fee and no ongoing agency layer after placement.

The executives who benefit most are those managing a full calendar, a high-volume inbox, a team that needs coordination, and strategic work that consistently loses to operational overhead. A Virtual Administrative Assistant doesn’t just handle tasks, it protects the time block where real decisions get made.

Why Leaders Choose LATAM Administrative VAs

Full-time dedicated admin support for $14,000–$22,000/year vs. $50,000–$75,000 locally
Works U.S. business hours, available when your schedule demands responsiveness
Professional English and business communication skills
Direct hire, your VA learns your preferences, priorities, and working style over time
One-time $2,000 placement fee, no monthly markup
6-month free replacement guarantee

What a Virtual Administrative Assistant Can Handle

Calendar & Schedule Management

An unmanaged calendar is a leadership tax. When executives self-manage their schedule, meetings pile up in the wrong order, prep time disappears, and reactive scheduling becomes the default. Your VA owns the calendar layer: protecting focus time, organizing meeting sequencing, and ensuring you’re prepared for every appointment before it starts.

Full calendar management across Google Calendar or Microsoft Outlook
Meeting request handling, accepting, declining, and rescheduling per your priorities
Focus time blocking and calendar architecture maintenance
Time zone management for international meetings and distributed team coordination
Conflict identification and resolution before they become a problem
Regular calendar review and week-ahead briefing
Meeting prep materials distribution and agenda send ahead of each appointment
Recurring appointment setup and maintenance
Personal appointment coordination, medical, personal logistics, and milestone reminders

Email Inbox Management & Correspondence

An unmanaged executive inbox is one of the biggest time sinks in business. Your VA manages the inbox layer: triaging incoming messages, drafting responses for routine correspondence, flagging what genuinely needs your attention, and ensuring nothing important disappears into a pile of newsletters and notifications.

Daily inbox triage, categorizing messages by priority and action required
Routine correspondence drafting for your review and send
Newsletter, promotional, and low-priority email filtering and organization
Introduction and networking follow-up email drafting
Action item extraction from email threads and CRM or task system entry
Vendor and supplier correspondence handling
Internal team message routing and delegation tracking
Email template library creation and maintenance for recurring correspondence types
Inbox zero methodology maintenance, your inbox as a decision queue, not a storage system

Document Preparation & Formatting

Executives regularly need documents that require time to produce but not senior judgment to format: presentations, meeting briefs, one-pagers, reports, proposals, and templates. Your VA handles document production, creating well-formatted, professional materials from your notes and direction so you’re presenting polished work without the production time.

Presentation creation and formatting in Google Slides or PowerPoint from your notes and outlines
Report and brief formatting from data and content you provide
Executive one-pager and summary document preparation
Contract and agreement formatting from templates or legal drafts
Meeting agenda creation from your talking points
SOP and internal documentation drafting and formatting
Board and investor deck preparation and update coordination
Template design and maintenance for recurring document types
Proofreading and formatting quality review for external-facing materials

Travel Planning & Expense Reporting

Business travel planning is detailed, time-consuming, and entirely delegatable. Your VA handles the logistics layer: researching and booking flights, hotels, and ground transportation; building itineraries; and managing expense documentation so you arrive prepared and your books stay current.

Flight, hotel, and ground transportation research and booking coordination
Travel itinerary creation, times, confirmations, addresses, contacts, and contingency info
Visa and entry requirement research for international travel
Conference registration and hotel block booking
Travel preference profile maintenance, seat preferences, hotel loyalty programs, dietary needs
Ground transportation arrangement — car service, rental, or rideshare pre-booking
Expense receipt collection and organization post-travel
Expense report creation and submission in your expense management platform (Expensify, Concur, Ramp)
Monthly expense reconciliation and category review preparation

Meeting Coordination & Follow-Up

Meetings are only as valuable as the preparation before them and the follow-through after. Your VA manages both ends: ensuring every meeting has a pre-distributed agenda, attendees are confirmed, and action items are captured and tracked to completion after the call ends.

Attendee scheduling and confirmation coordination for team and external meetings
Pre-meeting agenda preparation and distribution to participants
Conference line and video call setup (Zoom, Google Meet, Microsoft Teams)
Meeting notes and action item capture coordination (or transcription review from your preferred tool)
Post-meeting action item distribution and ownership assignment
Follow-up email drafting and send after key meetings
Decision log and meeting summary maintenance for recurring executive meetings
Board meeting logistics coordination, materials distribution, attendee confirmation, logistics prep
Team all-hands and company meeting preparation and logistics

Research, Reporting & Operational Support

Executives regularly need information that takes time to compile: competitor research, vendor comparisons, market data, team reporting, and the miscellaneous operational requests that don’t fit anywhere else. Your VA handles the research and operational support layer so decisions get made from actual data.

Competitive research and summary preparation on request
Vendor, partner, and service provider research and comparison documentation
Industry news monitoring and weekly digest or briefing preparation
Conference, speaking opportunity, and networking event research
Grant and award opportunity research for eligible businesses
Data compilation and reporting from multiple sources into structured summaries
Team performance metric consolidation and dashboard maintenance
Gift, recognition, and event coordination for team or client milestones
CRM data entry and contact record maintenance for executive relationship management

What Does a Virtual Administrative Assistant Cost?

A senior local administrative assistant costs $50,000–$75,000 in salary before benefits and payroll taxes, a total employment cost of $65,000–$95,000+ per year. A LATAM-based Virtual Administrative Assistant through Virtual Wizards costs $14,000–$22,000 annually, paid directly to your VA with a one-time $2,000 placement fee and no ongoing markup. The gap between what you pay locally and what you pay for a LATAM VA is a leadership hire, a marketing budget, or 18 months of runway.

Step 1: Discovery Call (Free)

How quickly can I hire a Dental VA?

We learn your role, your tools, your schedule structure, and what’s currently consuming your time that shouldn’t. We scope the right VA profile, EA-level executive support, general admin, or hybrid, and kick off sourcing.

Step 2: Matched in 72 Hours

2–3 pre-vetted candidates with administrative and executive support experience, professional English, and the tool familiarity your role requires.

Step 3: You Hire Directly

$2,000 one-time placement fee. Your VA works inside your systems, calendar, inbox, and tools from day one.

FAQ

What's the difference between a Virtual Administrative Assistant and an Executive Assistant?

Scope and seniority. A Virtual Administrative Assistant handles the logistics and operational layer, calendar, inbox, documents, travel, research. An Executive Assistant at the senior level also handles more strategic functions: managing relationships on the executive’s behalf, operating with significant autonomy, and representing the executive in external communications. We can place both depending on what the role requires. We scope this in your discovery call.

What tools do your administrative VAs know?

Common tools include Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides), Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), Slack, Zoom, Asana, ClickUp, Monday.com, Notion, HubSpot, Salesforce, Expensify, Concur, and Ramp. We match based on your stack.

Can my VA work independently, or will they need constant direction?

Both are available depending on experience level. More senior admin VAs operate with significant independence once they understand your preferences and priorities. More junior candidates work with more structured direction. We match seniority to your management style and role needs.

Is my VA dedicated to me, or shared?

Dedicated. Virtual Wizards places full-time, exclusively dedicated professionals. Your VA does not have other clients — they work for you, full-time, learning your preferences and priorities over time.

What if the placement doesn't work out?

6-month free replacement guarantee. If the match isn’t right for any reason during the first six months, we replace them at no additional placement fee.

What executive-handled admin is actually costing

Every Hour You Spend on Admin Is an Hour Not Spent on the Work Only You Can Do.

For most executives and business leaders, the administrative work they're personally handling represents a significant and measurable cost, not in dollars spent, but in high-value time redirected to low-value tasks. Here's what that looks like in dollars.

Administrative Task	Avg. Hours/Week	Requires Executive Judgment?	Annual Cost at $200/hr*
Email inbox triage and routine correspondence	4–6 hrs	No	$41,600–$62,400
Calendar scheduling and conflict resolution	2–3 hrs	Priorities only	$20,800–$31,200
Travel research, booking, and itinerary prep	1–2 hrs	Preferences only	$10,400–$20,800
Document formatting and presentation prep	2–3 hrs	Content only	$20,800–$31,200
Meeting agenda creation and attendee coordination	1–2 hrs	No	$10,400–$20,800
Expense receipt collection and report filing	1–2 hrs	No	$10,400–$20,800
Action item follow-up tracking across meetings	1–2 hrs	No	$10,400–$20,800
Vendor and service research	1–2 hrs	Decision only	$10,400–$20,800
Team communication routing and triage	1–2 hrs	Escalations only	$10,400–$20,800
Total	14–24 hrs/week		$145,600–$249,600/year

*At a blended executive opportunity cost of $200/hour. If your effective hourly value is higher, multiply accordingly.

At 14–24 hours per week of executive-handled admin, and a conservative $200/hour opportunity cost, you're absorbing $145,000–$250,000 in administrative work annually. A Virtual Administrative Assistant costs $14,000–$22,000. The ROI calculation is not complicated.

Scope Your Admin VA Role

Why Executives Choose Virtual Wizards for Administrative VA Placements

Why not use a subscription EA service like BELAY or Boldly?

Subscription EA services charge ongoing monthly fees that add up to $24,000–$40,000 per year, for a resource that may be shared across clients and doesn’t build the same institutional knowledge as a dedicated full-time hire. A LATAM VA through Virtual Wizards costs $14,000–$22,000 annually, is exclusively yours, and is paid directly, with no ongoing markup.

What makes LATAM VAs better than other offshore admin options?

Time zone. Executive admin is real-time work. Calendar conflicts, meeting prep, urgent correspondence, all of it requires someone available during your business day. India and Philippines-based VAs working 8–13 hours ahead handle async work well but can’t respond in real time during your workday. LATAM VAs are present when you are.

Do I have to manage my VA closely?

You set the level of structure. Senior admin VAs are highly autonomous once they understand your preferences, they make decisions within defined parameters, flag exceptions, and operate without needing to check in constantly. Less experienced candidates operate with more direction. We match based on how you prefer to work.

Can my VA represent me in external communications?

Yes, within defined scope. Many executive admin VAs send correspondence on behalf of the executive, manage external relationships, and coordinate directly with vendors, clients, and partners. We scope this clearly in your discovery call and ensure candidate experience aligns with the communication autonomy the role requires.

What's the placement fee and what happens if the fit isn't right?

$2000 one-time placement fee, $500 at kick-off, $1,500 at hire. Six-month free replacement guarantee included.

Hire the Best Administrative Assistant Executive Assistant Virtual Assistant from LATAM

1 Discovery Call

A quick consultation to understand your goals, role needs, and budget.

2 Candidate Matching

Within 3 business days, you’ll receive 2-3 pre-vetted candidates from our LATAM talent pool.

3 Your Selection

Interview, choose your match, and we’ll support a smooth onboarding.

Find the Perfect fit for your Business

Top LATAM professionals, vetted and ready to join your team.

one-time placement fee

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average time to candidate match

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free replacement guarantee

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of salary goes directly to your VA

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Why LATAM Is the Right Source for Virtual Administrative Assistants

Schedule a Discovery Call

Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team

In 30 Minutes You Will…

Learn How Your Business will Benefit from hiring a Virtual Assistant

No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.

Understand your business Strategy and Goals

First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.

Create a Strategy tailored to your business

Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.