Hire a Dental Billing Virtual Assistant
Stop leaving money on the table. Get your claims submitted, your denials worked, and your AR under control, without hiring another in-office staff member.
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3-Day Placement, No Middleman
6-Month
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Why Dental Practices Hire a Virtual Billing Assistant
Dental billing is one of the most technical, time-consuming functions in your practice, and one of the most expensive to get wrong. Denied claims, aging AR, missed follow-ups, and incorrect coding cost practices thousands every month in recoverable revenue that simply never gets collected.
Hiring a full-time in-office billing coordinator runs $45,000 – $60,000 per year before benefits and overhead. A LATAM-based dental billing VA delivers the same output, submitting claims, working denials, posting payments, and following up on outstanding balances for a fraction of that cost, in your time zone, inside your existing software.
Virtual Wizards places dental billing VAs who understand U.S. dental billing workflows from the ground up. You get trained, dedicated billing support without the in-office overhead.
- Recover revenue sitting in unpaid and denied claims
- Keep AR clean with consistent follow-up and resubmission
- Submit claims faster and with fewer errors
- Reduce the administrative burden on your in-office team
- Lower billing costs without sacrificing accuracy or output
- Get dedicated billing support inside your existing PMS
What a Dental Billing Virtual Assistant Can Do
Claims Submission
Unsubmitted and incorrectly coded claims are the fastest way to leave money on the table. Your billing VA prepares and submits claims accurately and on time, verifying coding, attaching required documentation, and ensuring every claim goes out clean the first time to minimize denials and accelerate reimbursement.
- Primary and secondary claim preparation and submission
- CDT code review and documentation verification
- Attachment coordination for narratives, X-rays, and records
- Electronic and paper claim submission
- Claim status tracking and confirmation
- Works inside Dentrix, Eaglesoft, Open Dental, and Curve Dental
Denial Management
Every denied claim is revenue your practice has already earned. Your billing VA works your denial queue consistently, identifying the reason, gathering the documentation needed, and resubmitting with the corrections required to get the claim paid. No more denials sitting unworked for 30, 60, or 90 days.
- Denial reason identification and documentation
- Corrected claim preparation and resubmission
- Appeal letter writing and submission
- Payer-specific denial trend tracking
- Denial rate reporting by carrier and code
- Works across Availity, DentalXChange, Carelon, and carrier portals
AR Follow-Up
Aging AR is one of the most common revenue leaks in a dental practice. Your billing VA monitors your accounts receivable consistently, prioritizing high-balance claims, following up with carriers by phone and portal, and escalating accounts that need additional attention before they hit write-off territory.
- Outstanding claim follow-up by phone and portal
- Aging AR prioritization and management
- Insurance carrier escalation for long-pending claims
- Patient balance follow-up and statement support
- AR aging report monitoring and weekly updates
- Coordination with your front desk and billing team
Payment Posting & Reconciliation
Accurate payment posting is the foundation of clean books. Your billing VA posts ERA and EOB payments, reconciles deposits, identifies underpayments, and flags discrepancies so your financial records stay accurate and your team always knows where things stand.
- ERA and EOB payment posting
- Manual payment entry and reconciliation
- Underpayment identification and follow-up
- Deposit reconciliation and daily balancing
- Adjustment posting and write-off documentation
- Works inside your PMS and billing platform
Insurance Verification for Billing
Billing problems often start before the patient even arrives. Your billing VA verifies insurance benefits ahead of appointments, confirms coverage details, and flags coordination of benefits issues so claims are prepared correctly from the start, reducing denials before they happen.
- Pre-appointment eligibility and benefits verification
- Coverage limitation and frequency check documentation
- Coordination of benefits identification
- Plan-specific billing rule documentation
- Pre-authorization tracking for major procedures
- Works across Availity, DentalXChange, and carrier portals
Reporting & Administrative Billing Support
Your billing operation is only as strong as your visibility into it. Your billing VA tracks key billing metrics, generates regular AR and denial reports, and keeps your team informed on claim status, so you always have a clear picture of where your revenue stands and what needs attention.
- Weekly and monthly AR aging reports
- Denial rate tracking by carrier and procedure code
- Claim status reporting and outstanding balance summaries
- Collections rate monitoring
- Billing workflow documentation and process notes
- Internal reporting for practice owners and office managers
Use our Salary Calculator to instantly compare total annual costs and see how much you can save by hiring top LATAM talent through Virtual Wizards.
Our Placement Process
How quickly can I hire a Virtual Appointment Setter?
Within 3 business days, we’ll deliver a shortlist of 2–3 pre-vetted LATAM candidates.
Do I get to choose the candidate?
Yes. You’ll interview and select the candidate who best fits your team and workflow.
How do you vet Marketing talent?
At Virtual Wizards, we vet marketing talent by focusing on real execution, not just resumes. Candidates are screened for hands-on experience supporting U.S.-based companies, evaluated on the actual tools and workflows they’ll use (email platforms, CRMs, Canva, task managers), and assessed for clear written and verbal English. We prioritize reliability, attention to detail, and follow-through, and ensure all candidates can work U.S. business hours, so the marketing assistants you review are remote-ready and capable of executing from day one.
What Makes Virtual Wizards Different?
Why work with with Virtual Wizards?
Virtual Wizards helps you hire dedicated, full-time LATAM professionals who work directly inside your tools, processes, and culture. Our goal is to help you build long-term team capacity, not temporary outsourced support.
Are there ongoing fees or monthly markups?
No.
Virtual Wizards charges a one-time placement fee. After that, you pay the associate directly. There are no subscriptions, monthly percentages, or hidden costs.
You can use our Salary Calculator to view estimated fees based on the role and experience level you’re looking to hire.
What makes Virtual Wizards different?
We follow a direct placement model.
This means:
- You hire the associate directly
- There is no middleman after placement
- The associate keeps more of what they earn
We believe this creates stronger working relationships, better performance, and long-term retention for both sides.
Do I own the relationship with the associate?
Yes. From day one, the working relationship is entirely yours.
The associate works exclusively with your company, integrates into your team, and aligns with your goals – without being managed by a third party.
How does this help with retention?
When associates are paid fairly and feel connected to the company they work for, they tend to stay longer and perform better.
Because there’s no ongoing agency layer, the relationship feels more stable and long-term which benefits everyone involved.
What if the hire doesn’t work out?
We offer a free replacement guarantee for up to 3 months. If the candidate isn’t the right fit during the guarantee period, we’ll replace them at no additional cost.
How do I pay the associate?
You pay the associate directly using tools such as:
- Wise
- Remitly
- Gusto
- Rippling
We’ll support you by collecting all required banking details after the agreement is signed to make payments simple and seamless.
Is there a middleman involved after hiring?
No. Once the hire is complete, there’s no agency layer between you and the associate.
This allows:
- Clear communication
- Greater trust
- More money going directly to the person doing the work
Why do companies choose Virtual Wizards?
Because they want:
- Transparent pricing
- Direct relationships
- Fair compensation for talent
- Long-term, stable team members
Our model is simple, ethical, and designed to work for both companies and professionals.
Hire the Best Dental-Billing Specialist Bookkepper from LATAM
1
Discovery Call
A quick consultation to understand your goals, role needs, and budget.
2
Candidate Matching
Within 3 business days, you’ll receive 2-3 pre-vetted candidates from our LATAM talent pool.
3
Your Selection
Interview, choose your match, and we’ll support a smooth onboarding.
Find the Perfect fit for your Business
Top LATAM professionals, vetted and ready to join your team.
Why Dental Billing Assistants from LATAM?
Top Talent
We accept only the top 1% of applicants to ensure you work with the very best professionals in Latin America. Over 95% of our assistants hold college degrees and bring proven experience in their fields.
Cost-effective
Hiring a Virtual Assistant through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while maintaining high-quality performance.
English Tested and Bilingual
Every applicant must pass a rigorous English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), ensuring clear communication with your team and customers.
Continuous Support
You manage your VA directly, while we provide ongoing guidance to ensure success. For clients using our full workforce management, our client success managers step in to provide coaching and oversight for a seamless partnership.
Tax Advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
Get Your Time Back
Proper delegation allows you to focus on strategy, growth, and the work that truly moves your business forward, while your VA takes care of the rest.
Schedule a Discovery Call
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
