Hire a Real Estate Virtual Assistant
Real estate moves fast. A trained LATAM-based VA handles your listings, transactions, lead follow-up, CRM, and marketing so you can stay in front of clients instead of buried in admin.
Free
Consultations
Direct Hire
3-Day Placement, No Middleman
6-Month
Replacement Guarantee
Rated
on
Why Real Estate Agents, Teams, and Investors Hire Virtual Assistants from LATAM
The highest-producing agents and real estate teams in the country have one thing in common: they don’t handle their own admin. They’re in conversations, showing properties, closing deals, and building relationships, while a trained assistant manages everything behind the scenes. A LATAM-based real estate VA gives you someone working in your time zone, fluent in U.S. real estate workflows, and deeply familiar with the platforms you already use: MLS, Dotloop, Follow Up Boss, Zillow, and more. Direct hire means no middleman taking a cut. Your VA works for you, learns your systems, and becomes more valuable the longer they’re on your team.
- Free up 20+ hours per week currently going to tasks that don’t require your license
- Keep your CRM clean, your leads followed up on, and your pipeline moving without touching it yourself
- Get listings posted, updated, and marketed the same day, not two days later
- Stop losing leads because follow-up fell through the cracks while you were showing homes
- Keep transactions moving without chasing signatures, deadlines, or missing documents
- Scale your production without hiring a full-time W-2 employee
A licensed real estate assistant in the U.S. costs $50,000–$75,000 per year plus benefits. A trained, full-time LATAM VA costs $12,000–$22,000 annually and you own the relationship directly. Run your numbers.
What a Virtual Executive Assistant Can Do
Inbox & Calendar Management
Getting a listing live takes more time than most agents admit. Photos need to be uploaded. MLS entries need to be populated. Zillow, Realtor.com, and your website need to match. Showing schedules need to be managed. Your VA owns the entire listing workflow from the moment you take a listing to the moment it goes under contract — so you can focus on winning the next one.
- MLS listing input, updates, and compliance checks
- Syndication across Zillow, Realtor.com, Trulia, and brokerage sites
- Listing photo uploading, ordering, and file organization
- Showing schedule management and buyer agent coordination
- Open house logistics, sign placement requests, and follow-up
- Price reduction and listing update management
- Listing expiration monitoring and renewal prep
Transaction Support
Every transaction has 30 to 60 moving parts between contract and closing. Deadlines, contingency dates, lender follow-ups, title coordination, inspection scheduling, HOA docs, repair negotiations, your VA tracks all of it and keeps every party on schedule so nothing falls through and closings happen on time.
- Contract-to-close timeline creation and deadline tracking
- Earnest money deposit coordination and confirmation
- Inspection scheduling, report distribution, and repair tracking
- Lender and title company follow-up and status updates
- HOA document requests and disclosure package coordination
- Contingency removal reminders and deadline management
- Closing day coordination, final walkthrough, wire confirmation, signing schedule
- Post-closing file organization and client follow-up
Lead Follow-Up & ISA Work
Most leads don’t convert on first contact. The agent who wins is the one who follows up consistently, which means the agent who has someone doing it for them. Your VA handles inbound lead response, drip sequence management, appointment setting, and pipeline nurturing so no lead goes cold because you were busy with an active client.
- Inbound lead response within minutes via phone, text, or email
- Lead qualification using your scripts and buyer/seller criteria
- Appointment setting and calendar confirmation
- CRM lead status updates and tag management
- Drip sequence enrollment and follow-up cadence management
- Sphere of influence outreach and database nurture
- Expired, FSBO, and cold lead follow-up campaigns
- Weekly lead activity reporting
CRM & Pipeline Management
A CRM only works if someone is actually using it. Your VA keeps your database clean, contacts tagged, follow-up tasks created, and pipeline stages updated, so your CRM reflects reality instead of sitting as a neglected list of names you meant to call.
- Daily CRM data entry and contact record maintenance
- Lead source tagging and pipeline stage updates
- Duplicate contact identification and database cleanup
- Task creation and follow-up reminder management
- Integration setup and troubleshooting for Follow Up Boss, kvCORE, HubSpot, or your platform
- Import and organization of new contacts from open houses, events, and referrals
- Reporting on pipeline activity, conversion rates, and follow-up completion
Marketing & Social Media
Your listings deserve professional marketing and your brand deserves consistent presence. Your VA manages the day-to-day execution, creating listing graphics, scheduling social posts, writing property descriptions, managing your email newsletter, and keeping your online presence active and professional.
- Listing graphic creation using Canva or your design templates
- Social media post scheduling for Instagram, Facebook, and LinkedIn
- Property description writing for listings and marketing materials
- Email newsletter creation and distribution (monthly market updates, just listed/sold)
- Google Business Profile updates and review response management
- Video content upload, captioning, and thumbnail creation
- Paid ad campaign support, creative preparation and performance reporting
Investor & Acquisition Support
Real estate investors operate at a different pace and need a different kind of support. Your VA handles the research-heavy, data-intensive, repetitive work that makes investor operations run, deal sourcing, market analysis, property data research, owner outreach, and portfolio management, so you can evaluate more deals and move faster on the right ones.
- Comparable sales research and market analysis preparation
- Property data research across county records, PropStream, or your data source
- FSBO and off-market owner outreach and list management
- Direct mail campaign preparation and list filtering
- Deal pipeline tracking and status updates
- Rental property management coordination support
- Lender, attorney, and contractor communication management
What a real estate VA actually owns
One VA Can Fill Four Roles. Most Agents Are Paying Full-Time Salaries for All Four.
High-producing teams don't hire one person to do everything - they hire specialists. But if you're a solo agent or a small team, you're probably doing all four of these yourself, or splitting them across people you're paying too much for. Here's what one trained LATAM VA can actually run for you:
Listing Coordinator
Takes a new listing from "we're going live" to live, marketed, and scheduled - without you touching MLS, Canva, Zillow, or your showing calendar.
What they handle
- MLS input and syndication
- Photo upload and ordering
- Showing schedule management
- Marketing graphics and social posts
- Price reduction and status updates
Transaction Coordinator
Keeps every deal moving from contract to close - tracking deadlines, chasing signatures, coordinating lenders, title, and inspectors - so closings happen on time.
What they handle
- Contract-to-close timeline management
- Contingency and deadline tracking
- Lender and title follow-up
- HOA doc requests and inspection scheduling
- Post-closing file organization
ISA / Lead Follow-Up
Calls, texts, and emails every new lead within minutes, qualifies them, sets appointments, and keeps your pipeline warm while you're with active clients.
What they handle
- Inbound lead response and qualification
- Appointment setting and confirmation
- CRM updates and pipeline management
- Drip sequence enrollment
- Database nurture and SOI outreach
Marketing & Admin
Keeps your brand visible, your email list engaged, your Google reviews responded to, and your back office organized - so you look like a professional operation even when it's just you.
What they handle
- Social media scheduling and content
- Email newsletter creation
- Google Business Profile management
- Contract and document organization
- Vendor coordination and scheduling
One experienced LATAM associate can handle all four roles for a solo agent or small team. Two can run a high-producing team. Four can run a brokerage operations layer. The question isn't whether you need the help - it's which role is costing you the most deals right now.
Find Out Which Role to Hire FirstOur Placement Process
How Virtual Wizards Places Your Real Estate VA
Process Steps
Step 1: Discovery Call (Free) We learn your production level, the platforms you use, the roles you need filled, and the kind of person who fits your team. Most placements are matched within 72 hours of this call.
Step 2: We Source and Vet We screen candidates for real estate knowledge, C1+ English fluency, U.S. time zone availability, and platform familiarity. You interview only pre-vetted candidates who meet your criteria.
Step 3: You Hire Directly You pay your VA directly, no middleman, no monthly management fee, no platform taking a cut. Our one-time placement fee is $2,000 ($500 deposit, $1,500 at hire). You own the relationship.
How quickly can I get a VA placed?
Most clients have a matched candidate within 3 business days of their discovery call. Time-to-hire depends on your interview process, but many clients have their VA onboarded and working within one week.
What real estate platforms do your VAs know?
Our candidates are familiar with MLS systems, Dotloop, Follow Up Boss, kvCORE, Zillow Premier Agent, BoomTown, HubSpot, Google Workspace, and most transaction management platforms. If you use something more specific, we find candidates with that experience.
Do I need to train them from scratch?
No. Our VAs come with real estate operations experience. You’ll still onboard them to your specific systems and preferences — just like any new hire — but you’re not starting from zero.
What's the 6-month guarantee?
f your VA doesn’t work out for any reason within the first six months, we replace them at no additional placement fee.
The Advantage of Hiring a Real Estate Virtual Assistant from LATAM
Why is LATAM talent a great fit for real estate companies?
LATAM professionals are time-zone aligned with the U.S., highly educated, bilingual, and experienced working with U.S. clients.
How can remote staff help me scale?
By removing low-leverage work from agents, remote staff allow you to handle more leads, listings, and transactions without hiring locally.
Will they work in my time zone?
Yes. LATAM talent operates in U.S.-aligned hours, ensuring same-day responsiveness for tenants, owners, and vendors.
What Makes Virtual Wizards Different?
Why work with with Virtual Wizards?
Virtual Wizards helps you hire dedicated, full-time LATAM professionals who work directly inside your tools, processes, and culture. Our goal is to help you build long-term team capacity, not temporary outsourced support.
Are there ongoing fees or monthly markups?
No.
Virtual Wizards charges a one-time placement fee. After that, you pay the associate directly. There are no subscriptions, monthly percentages, or hidden costs.
You can use our Salary Calculator to view estimated fees based on the role and experience level you’re looking to hire.
What makes Virtual Wizards different?
We follow a direct placement model.
This means:
- You hire the associate directly
- There is no middleman after placement
- The associate keeps more of what they earn
We believe this creates stronger working relationships, better performance, and long-term retention for both sides.
Do I own the relationship with the associate?
Yes. From day one, the working relationship is entirely yours.
The associate works exclusively with your company, integrates into your team, and aligns with your goals – without being managed by a third party.
How does this help with retention?
When associates are paid fairly and feel connected to the company they work for, they tend to stay longer and perform better.
Because there’s no ongoing agency layer, the relationship feels more stable and long-term which benefits everyone involved.
What if the hire doesn’t work out?
We offer a free replacement guarantee for up to 3 months. If the candidate isn’t the right fit during the guarantee period, we’ll replace them at no additional cost.
How do I pay the associate?
You pay the associate directly using tools such as:
- Wise
- Remitly
- Gusto
- Rippling
We’ll support you by collecting all required banking details after the agreement is signed to make payments simple and seamless.
Is there a middleman involved after hiring?
No. Once the hire is complete, there’s no agency layer between you and the associate.
This allows:
- Clear communication
- Greater trust
- More money going directly to the person doing the work
Why do companies choose Virtual Wizards?
Because they want:
- Transparent pricing
- Direct relationships
- Fair compensation for talent
- Long-term, stable team members
Our model is simple, ethical, and designed to work for both companies and professionals.
Real Estate VA Candidates
What Roles Can We Help You Fill?
We specialize in placing remote talent for Realtors including:
Hire the Best Transaction Coordinators Listing Coordinators Inside Sales Marketing Specialist from LATAM
1
Discovery Call
A quick consultation to understand your goals, role needs, and budget.
2
Candidate Matching
Within 3 business days, you’ll receive 2-3 pre-vetted candidates from our LATAM talent pool.
3
Your Selection
Interview, choose your match, and we’ll support a smooth onboarding.
Find the Perfect fit for your Business
Top LATAM professionals, vetted and ready to join your team.
Expert Real Estate VA's in our Pipeline
100% fully screened and vetted
Days to receive a candidate shortlist
of placements stay with clients for 1+ year
Why Real Estate Virtual Assistants from LATAM?
Top Talent
We accept only the top 1% of applicants to ensure you work with the very best professionals in Latin America. Over 95% of our assistants hold college degrees and bring proven experience in their fields.
Cost-effective
Hiring a Virtual Assistant through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while maintaining high-quality performance.
English Tested and Bilingual
Every applicant must pass a rigorous English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), ensuring clear communication with your team and customers.
Continuous Support
You manage your VA directly, while we provide ongoing guidance to ensure success. For clients using our full workforce management, our client success managers step in to provide coaching and oversight for a seamless partnership.
Tax Advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
Get Your Time Back
Proper delegation allows you to focus on strategy, growth, and the work that truly moves your business forward, while your VA takes care of the rest.
Schedule a Discovery Call
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
