Direct-hire LATAM talent for real estate
Hire a Real Estate Virtual Assistant
Real estate moves fast. A LATAM-based real estate virtual assistant handles your listings, transactions, lead follow-up, CRM, and marketing, so you can stay in front of clients instead of buried in admin.
Free
Consultations
Direct Hire
72-Hour Match, No Middleman
6-Month
Replacement Guarantee
★★★★★
Rated on Google
The basics
What Is a Real Estate Virtual Assistant?
The highest-producing agents and teams have one thing in common: they don’t handle their own admin. They stay in conversations, showing properties, and closing deals while a trained assistant manages everything behind the scenes. Between new leads, listings, contracts, and closings, the admin load grows with every deal you add, and most of it doesn’t require your license.
A real estate virtual assistant is a remote professional who runs that back-office layer for you. Hiring real estate VAs from Latin America gives you experienced, bilingual professionals who work U.S. business hours, inside the platforms you already use, such as your MLS, Dotloop, Follow Up Boss, kvCORE, and Zillow, at $14,400–$24,000 per year. That’s direct hire: your VA is exclusively yours, learning your systems, your clients, and your process over time. No ongoing agency markup. No shared resource. No overnight delay.
The math is not complicated. A licensed real estate assistant in the U.S. costs $50,000–$75,000 per year plus benefits. A full-time LATAM VA costs $14,400–$24,000 a year, plus a one-time $2,000 placement fee. 100% of the salary goes to your VA. And if you spend 20 hours a week on work that doesn’t require a license, that is $78,000 a year of your time at $75 an hour. That 20-hour figure is an example, so use the calculators below to run your own numbers, or try our role-by-role ROI calculator.
Roles we commonly fill
Roles we place for real estate teams
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Listing Coordinators
Take a listing from signed to live, marketed, and scheduled. Typical U.S. hire: $45,000–$60,000/yr.
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Transaction Coordinators
Keep every deal on schedule from contract to close. Typical U.S. hire: $50,000–$70,000/yr.
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ISAs and Lead Follow-Up Specialists
Respond to every new lead within minutes and set appointments. Typical U.S. hire: $45,000–$65,000/yr.
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Marketing and Admin Assistants
Keep your brand, newsletter, reviews, and back office organized. Typical U.S. hire: $40,000–$55,000/yr.
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CRM and Database Managers
Keep your pipeline clean and every follow-up task created.
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Acquisition and Research Assistants
Research comps, build lists, and track the deal pipeline for investors.
What your VA handles
What a Real Estate Virtual Assistant Can Handle
Pick your side of the business. The model is the same for both: direct hire, one $2,000 fee, 100% of salary to your VA. Looking for investor-specific support? See our virtual assistant for real estate investors.
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Listing Coordination
Getting a listing live takes more time than most agents admit. Your VA owns the workflow from signed listing to under contract.
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MLS listing input, updates, and compliance checks
✓
Syndication across Zillow, Realtor.com, Trulia, and brokerage sites
✓
Photo uploading, ordering, and file organization
✓
Showing schedules and buyer agent coordination
✓
Price reduction and listing update management
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Transaction Support
Every transaction has 30 to 60 moving parts between contract and closing. Your VA tracks all of it so closings happen on time.
✓
Contract-to-close timelines and deadline tracking
✓
Earnest money deposit coordination
✓
Inspection scheduling, reports, and repair tracking
✓
Lender and title follow-up and status updates
✓
Post-closing file organization and client follow-up
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Lead Follow-Up and ISA Work
Most leads don’t convert on first contact. The agent who wins is the one who follows up consistently, and that agent has someone doing it for them.
✓
Inbound lead response within minutes by phone, text, or email
✓
Lead qualification using your scripts and criteria
✓
Appointment setting and confirmation
✓
Drip sequence and follow-up cadence management
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Sphere of influence and database nurture
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CRM and Pipeline Management
A CRM only works if someone is actually using it. Your VA keeps it clean, current, and honest.
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Daily CRM data entry and contact maintenance
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Lead source tagging and pipeline stage updates
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Duplicate contact cleanup
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Task creation and follow-up reminders
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Pipeline and follow-up completion reporting
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Marketing and Social Media
Your listings deserve professional marketing and your brand deserves a consistent presence.
✓
Listing graphics in Canva or your templates
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Social post scheduling for Instagram, Facebook, and LinkedIn
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Property descriptions and marketing copy
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Email newsletters: market updates, just listed, just sold
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Google Business Profile and review responses
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Inbox, Calendar, and Admin
Admin that doesn’t require your license shouldn’t take your day.
✓
Inbox and calendar management
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Showing and appointment scheduling
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Vendor coordination and scheduling
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Contract and document organization
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Open house logistics and follow-up
We scope candidates to the platforms you run, including:
MLS systems
Follow Up Boss
kvCORE
Dotloop
BoomTown
HubSpot
Zillow Premier Agent
PropStream
Roles we place
What Roles Can We Help You Fill?
Beyond your real estate virtual assistant, we place remote talent for Realtors, including:
How the options compare
Four Ways to Staff Your Back Office
With direct hire you own the relationship and pay no monthly agency fee.
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Licensed U.S. assistant
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$50,000–$75,000 a year plus benefits
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You run hiring, training, and turnover
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Replacement means a new search
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Limited to your local pool
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Per-file transaction service
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Fees charged per transaction
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Typically limited to closings
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Rarely covers lead follow-up or marketing
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Not exclusively yours
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Subscription VA agency
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A monthly fee, every month
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The agency owns the relationship
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Often non-solicitation clauses
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Markup between you and the VA
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Virtual Wizards
✓
$2,000 one-time placement fee
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You own the relationship
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100% of salary goes to your VA
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6-month free replacement guarantee
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No recurring fees, ever
Typical models, not quotes. Your numbers depend on the provider and the role.
Why LATAM
Why Agents, Teams, and Investors Hire a Real Estate Virtual Assistant from Latin America
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Cost-effective
Hiring a virtual assistant through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while keeping the quality of work high.
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English tested and bilingual
Every applicant must pass an English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), so communication with your buyers, sellers, and partners stays clear.
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U.S. business hours
Your VA works U.S.-aligned hours, so leads, showing requests, and deal updates get answered the same day, not the next morning.
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Continuous support
You manage your VA directly, while we provide ongoing guidance to ensure success.
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Tax advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
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Get your time back
Proper delegation lets you focus on listings, client relationships, and closings while your VA takes care of the back office.
Why Virtual Wizards
Why Work With Virtual Wizards?
Virtual Wizards helps you hire a dedicated, full-time real estate virtual assistant: a LATAM professional who works directly inside your tools and processes, building institutional knowledge of your business over time. Our goal is long-term team capacity, not temporary outsourced support.
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Pre-vetted for real estate work: listings, transactions, lead follow-up, and CRM
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Platform familiarity with MLS systems, Dotloop, Follow Up Boss, kvCORE, and more
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C1+ English fluency: every candidate is communication-tested before introduction
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We place for long-term fit, not churn-and-burn turnover
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Every placement comes with a 6-month free replacement guarantee
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No ongoing fees or markups
Virtual Wizards charges a one-time placement fee. After that, you pay your VA directly. No subscriptions, monthly percentages, or hidden costs.
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You own the relationship
From day one, the working relationship is entirely yours. Your VA works exclusively with your company, with no third party managing them.
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Pay your VA directly
You pay with tools such as Wise, Remitly, Gusto, or Rippling. We collect the banking details after the agreement is signed to keep payments simple.
Own the relationship
Why Owning the Relationship With Your VA Matters
When you hire a real estate virtual assistant, who holds the relationship decides who gets paid, who stays, and who controls the work.
Most agents and team leaders compare virtual assistant providers on one number: the monthly price. The better question is who owns the relationship once the VA starts working. That one choice decides who pays whom, who controls the VA’s pay and schedule, and how much of your monthly spend actually reaches the person doing the work.
How managed VA services actually work
In a managed service, the agency contracts the VA and places them with you. Each month, the agency bills you one all-inclusive fee, pays the VA a smaller amount, and keeps the difference. You rarely see what your VA earns. You usually don’t control their raises, their schedule, or who covers when they’re out. On paper the VA works for the agency, and you rent their time.
Those all-inclusive fees commonly run $2,500 to $4,000 a month depending on experience. The person behind the invoice typically earns a fraction of that, because real estate support salaries in Latin America run roughly $1,200 to $2,000 a month. The gap is the agency’s margin.
What the markup actually pays for
Here is the part most agencies don’t want to explain. After the match is made, many managed services do very little month to month beyond collecting your payment, sending the VA their share, and handling basic payroll paperwork. Moving money to a VA in Latin America costs a few dollars through tools like Wise, Remitly, Gusto, or Rippling. It does not cost $1,300 to $2,000 a month, which is often the size of the gap between what you are billed and what the VA is paid.
The markup isn’t buying you a better VA, better training, or better results. It is a toll on every month you keep the person. And because the fee never ends, the longer your VA stays, the more you overpay. A good VA is the asset you want to keep, and a managed service charges you more the longer you keep them.
Some managed services do provide real management: coaching, performance reviews, backup coverage. If you want that, ask what it costs and what you actually get. But if the honest answer is mostly payment processing, you are paying a premium for a transfer.
What you lose when you don’t own the relationship
Control over pay. If you can’t give your VA a raise or a bonus directly, your best people have little reason to stay. And because the agency keeps a large share of what you pay, the VA keeps less of it. That is a recipe for turnover.
Lock-in. Many agreements include non-solicitation clauses or buyout fees. If you leave the agency, you can lose the VA you spent months training, or pay extra to keep them.
Institutional knowledge. A real estate business runs on small details: your listing checklist, your transaction timeline, which lenders and title reps respond fast, which clients need a call before the weekend. Your VA learns all of it. If the agency can reassign or replace them, that knowledge walks out the door.
A middleman in every conversation. When pay, time off, and performance all run through a third party, simple things take longer, and your VA answers to two bosses.
What owning the relationship gives you
When you hire direct, the working relationship is entirely yours from day one. Your VA works exclusively with your company, takes direction from you, and builds knowledge of your clients, your crews, and your workflows over time. You set the pay. You decide on raises. You talk to your VA directly, with no one in between.
That changes retention. When associates are paid fairly and feel connected to the company they work for, they tend to stay longer and perform better. A VA who stays two years is worth far more than one who rotates out after six months, because the value of a front-office hire compounds as they learn your business.
It also changes your flexibility. You can move a VA from part-time to full-time, add a second hire for transaction coordination, or shift responsibilities as your production grows, without renegotiating a contract with an agency.
How we keep direct hire low-risk
Owning the relationship doesn’t mean going it alone. We handle the sourcing, vetting, and scheduling, deliver a shortlist of two to three candidates within 72 hours, and let you interview and choose. You pay a one-time $2,000 placement fee, and every placement comes with a 6-month free replacement guarantee. After the hire, you pay your VA directly through Wise, Remitly, Gusto, or Rippling, and we keep offering guidance so the placement works.
The 24-month math (example)
Managed service
$3,000 × 24 = $72,000
Direct hire
$1,400 × 24 + $2,000 = $35,600
Difference
$36,400
Example for a mid-level real estate VA earning $1,400 a month in both cases. Run your own numbers in the calculators above.
Before you sign with any provider
Six questions to ask
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Who pays the VA, and how much of what I pay do they keep?
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Is there a non-solicitation clause or a buyout fee?
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What exactly does the monthly fee cover after the match?
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Can I give my VA a raise or a bonus directly?
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If I leave, can I keep my VA?
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Who owns the working knowledge my VA builds?
Our placement process
How to Hire a Real Estate Virtual Assistant in 72 Hours
1
Free
Discovery Call
A quick consultation to understand your production level, the platforms you use, and the roles you need filled.
2
72-Hour Shortlist
Within 72 hours, you receive 2–3 pre-vetted LATAM candidates screened for real estate knowledge, C1+ English fluency, and U.S. time zone availability.
3
You Hire Directly
You interview and choose. We never make the hire for you. You pay your VA directly, with no middleman and no monthly fee.
FAQ
Real Estate Virtual Assistant FAQ
What does a real estate virtual assistant do?
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A real estate virtual assistant runs your back office remotely: listing coordination, transaction support, lead follow-up and ISA work, CRM and pipeline management, marketing and social media, and inbox and calendar management. For investors, the role also covers comps research, list building, direct mail prep, and deal tracking.
How much does a real estate virtual assistant cost?
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A full-time LATAM real estate virtual assistant typically earns $14,400–$24,000 a year ($1,200–$2,000 a month) depending on experience, paid directly to them. You pay Virtual Wizards a one-time $2,000 placement fee per hire and nothing monthly. Part-time roles scale down. For a deeper breakdown, read our real estate virtual assistant cost guide, or use the calculators on this page.
Which real estate platforms do your VAs know?
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Our candidates are familiar with MLS systems, Dotloop, Follow Up Boss, kvCORE, Zillow Premier Agent, BoomTown, HubSpot, Google Workspace, and most transaction management platforms. If you use something more specific, we find candidates with that experience.
Do I need to train them from scratch?
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No. Our VAs come with real estate operations experience. You’ll still onboard them to your systems and preferences, just like any new hire, but you’re not starting from zero.
Can one VA handle transaction coordination and lead follow-up?
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Yes. One experienced VA can handle listing coordination, transaction support, lead follow-up, and admin for a solo agent or small team. Two can support a high-producing team, and larger operations usually place a separate VA for each function. If you only need contract-to-close support, see our virtual transaction coordinator page.
What is the $2,000 placement fee and what does it cover?
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A one-time fee per hire. It covers sourcing, vetting, your 2–3 candidate shortlist within 72 hours, interview scheduling, and your 6-month replacement guarantee. It is the only fee you pay us. Each additional hire is a separate $2,000 placement fee.
Do I pay the VA directly, or does money go through Virtual Wizards?
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You pay your VA directly, using tools such as Wise, Remitly, Gusto, or Rippling. 100% of their salary goes to them. We take no cut and add no markup.
What if the VA doesn’t work out?
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You are covered by a 6-month free replacement guarantee. If the hire isn’t the right fit inside six months, we find you a replacement with no new placement fee.
How is this different from a subscription agency or a per-file transaction service?
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Subscription agencies keep the VA on their side of the relationship and charge you every month, often with non-solicitation clauses. Per-file services charge you on every closing and typically stop at the transaction. We are a direct-hire model: you pay one placement fee, and after that the VA is yours and works across your whole back office.
How quickly can I hire, and do I choose the candidate?
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Within 72 hours of your discovery call, we deliver a shortlist of 2–3 pre-vetted LATAM candidates. You interview and choose the person who fits your team and workflows. We never make the hire for you. Many clients have their VA onboarded and working within one week.
Schedule a Discovery Call
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
