Direct-hire LATAM talent for law firms
Hire a Legal Virtual Assistant
Your attorneys bill $250–$500 an hour, and they are still scheduling hearings, chasing documents, and following up with clients. A LATAM legal virtual assistant takes intake, case files, drafting, billing support, and deadline tracking off your team’s plate, working U.S. hours inside your case management system.
Free
Consultations
Direct Hire
72-Hour Match, No Middleman
6-Month
Replacement Guarantee
★★★★★
Rated on Google
The basics
What Is a Legal Virtual Assistant?
A legal virtual assistant is a remote professional who runs the administrative and operational layer of a law firm: intake, case file management, document drafting for attorney review, billing and time-entry support, client communication, scheduling, and deadline tracking. They work under attorney supervision and do not give legal advice, which keeps your attorneys’ and paralegals’ hours for the work that only they can do.
A good legal VA already knows how a firm runs. They are familiar with Clio, MyCase, PracticePanther, FileVine, Smokeball, CosmoLex, and Lead Docket, and with the rhythm of intake, filing, discovery, billing cycles, and court coordination. Our legal placements span personal injury, immigration, family law, estate planning and probate, criminal defense, and small business and corporate work. The platforms and paperwork differ by practice area. The operational structure does not.
The math is not complicated. A local legal administrative assistant costs $45,000–$60,000 a year before benefits, payroll taxes, and turnover. A full-time LATAM legal VA costs $14,400–$24,000 a year, plus a one-time $2,000 placement fee. 100% of the salary goes to your VA. Run your own numbers in the free tools below.
Roles we commonly fill
Roles we place for law firms
📥
Intake Specialists
Respond to inquiries, qualify leads, collect forms, and open new matters.
📁
Legal Assistants and Case Managers
Keep matter files organized, current, and ready before every hearing.
📝
Paralegal Virtual Assistants
Draft and format documents for attorney review under your supervision.
🛂
Immigration Legal Assistants
Prepare forms and track documents and deadlines, bilingual in English and Spanish.
⚖️
Litigation Support Specialists
Organize discovery, prepare hearing binders, and coordinate with third parties.
🧾
Billing and Legal Accounting Support
Log time, prepare invoices, follow up on balances, and support trust reconciliation.
What your VA handles
What a Legal Virtual Assistant Can Handle
Six legal operations areas your VA can own from day one, inside your case management system, with attorney review built in
📥
Legal Intake and Client Onboarding
Every stalled intake is a case you could have had. Your VA owns the workflow from first contact to signed retainer.
✓
Respond to inquiries and qualify leads against your intake criteria
✓
Collect intake forms and follow up on incomplete ones
✓
Enter new clients and open matters in your case management system
✓
Start and document conflict checks
✓
Prepare engagement letters and track signed retainers
📁
Case File Management
Audit-ready files, so everyone on the matter can find what they need immediately.
✓
Set up matter folders and enforce naming and versioning
✓
Maintain case chronologies and timelines
✓
Organize and index discovery and third-party records
✓
Keep matter status current in Clio, FileVine, or PracticePanther
✓
Audit files before hearings, depositions, and mediations
📝
Document Drafting and Preparation
Your attorneys review instead of creating from scratch. Every document goes to an attorney before it moves.
✓
Draft demand letters from case notes and records for review
✓
Prepare retainers and engagement letters from your templates
✓
Format pleadings and motions to court requirements
✓
Support discovery requests and responses from templates
✓
Build deposition and hearing binders
🧾
Billing, Invoicing, and Time Support
Stop the billing leakage: unrecorded time, late invoices, and aging balances.
✓
Log time from attorney notes, emails, and call logs
✓
Prepare invoices for attorney approval and send them
✓
Follow up on outstanding balances and track payment plans
✓
Support trust account ledger and three-way reconciliation
✓
Generate accounts receivable aging reports
💬
Client Communication and Scheduling
Clients who feel informed stay, refer, and leave better reviews.
✓
Send status updates at key case milestones
✓
Schedule consultations, hearings, and depositions
✓
Send court date and deadline reminders to clients
✓
Track and chase outstanding client documents
✓
Coordinate mediators, experts, and court reporters
⏰
Deadline Tracking and Calendar Control
A missed deadline is malpractice exposure. Your VA keeps the calendar honest.
✓
Track critical dates across every active matter
✓
Send 14-day, 7-day, and 48-hour alerts to attorneys
✓
Monitor discovery and filing deadlines
✓
Maintain docket entries and hearing schedules
✓
Audit the calendar weekly and prepare extension requests for review
We source candidates who know the platforms you run, including:
Clio
MyCase
PracticePanther
FileVine
Smokeball
CosmoLex
Lead Docket
Lawmatics
LawPay
Roles we place
What Roles Can We Help You Fill?
Beyond your legal virtual assistant, we place remote talent for law firms, including:
How the options compare
Managed VA Services vs. Virtual Wizards
Both give you a remote legal assistant. Only one leaves you owning the relationship and paying no monthly agency fee.
🔁
Managed VA service
✕
A monthly fee, every month, commonly $2,500 to $4,000 all-inclusive
✕
The agency owns the relationship with your VA
✕
You rarely see what your VA actually earns
✕
Often non-solicitation clauses or buyout fees
✕
Markup between you and the person doing the work
⭐
Virtual Wizards
✓
$2,000 one-time placement fee
✓
You own the relationship
✓
100% of salary goes to your VA
✓
6-month free replacement guarantee
✓
No recurring fees, ever
Typical models, not quotes. Your numbers depend on the provider and the role.
Why LATAM
Why Law Firms Hire a Legal Virtual Assistant from Latin America
🏆
Top talent
We accept only the top 1% of applicants so you work with the very best professionals in Latin America. Over 95% of our assistants hold college degrees and bring proven experience in their fields.
💰
Cost-effective
Hiring a virtual assistant through Virtual Wizards is significantly more cost-effective than hiring in the U.S. or Canada. By nearshoring, you can save up to 70% on payroll costs while keeping the quality of work high.
🗣️
English tested and bilingual
Every applicant must pass an English proficiency assessment. Our VAs are fully bilingual in English and Spanish (and in some cases English and Portuguese), which matters for immigration, family law, and diverse client bases.
🤝
Continuous support
You manage your VA directly, while we provide ongoing guidance to ensure success. For clients using our full workforce management, our client success managers step in with coaching and oversight.
🧾
Tax advantages
Since our VAs are not W-2 employees, you don’t need to pay payroll taxes, healthcare benefits, or retirement contributions. You get the talent you need without the overhead of traditional employment.
⏱️
Get your time back
Proper delegation lets your attorneys focus on clients, strategy, and billable work while your VA takes care of the operations layer.
Why Virtual Wizards
Why Work With Virtual Wizards?
Virtual Wizards helps you hire a dedicated, full-time legal virtual assistant: a LATAM professional who works directly inside your case management system and processes, under your supervision, building knowledge of your firm, your clients, and your standards over time. Our goal is long-term team capacity, not temporary outsourced support.
✓
Sourced for legal workflows and your case management platform, not general admin backgrounds
✓
C1+ English fluency: every candidate is communication-tested before introduction
✓
Candidates without relevant platform experience do not reach your shortlist
✓
We place for long-term fit, not churn-and-burn turnover
✓
Every placement comes with a 6-month free replacement guarantee
💸
No ongoing fees or markups
Virtual Wizards charges a one-time placement fee. After that, you pay your VA directly. No subscriptions, monthly percentages, or hidden costs. Use our salary calculator to see estimated costs by role and level.
🔑
You own the relationship
From day one, the working relationship is entirely yours. Your VA works exclusively with your company, with no third party managing them.
🌎
Pay your VA directly
You pay with tools such as Wise, Remitly, Gusto, or Rippling. We collect the banking details after the agreement is signed to keep payments simple.
Own the relationship
Why Owning the Relationship With Your VA Matters
When you hire a legal virtual assistant, who holds the relationship decides who gets paid, who stays, and who controls the work and the access.
Most firms compare virtual assistant providers on one number: the monthly price. The better question is who owns the relationship once the VA starts working. That one choice decides who pays whom, who controls the VA’s pay and schedule, and how much of your monthly spend actually reaches the person doing the work. In a law firm there is a second question on top of it: who controls access to client confidences, and who answers for it?
How managed VA services actually work
In a managed service, the agency contracts the VA and places them with you. Each month, the agency bills you one all-inclusive fee, pays the VA a smaller amount, and keeps the difference. You rarely see what your VA earns. You usually don’t control their raises, their schedule, or who covers when they’re out. On paper the VA works for the agency, and you rent their time.
Those all-inclusive fees commonly run $2,500 to $4,000 a month depending on experience. The person behind the invoice typically earns a fraction of that, because legal support salaries in Latin America run roughly $1,200 to $2,000 a month. The gap is the agency’s margin.
What the markup actually pays for
Here is the part most agencies don’t want to explain. After the match is made, many managed services do very little month to month beyond collecting your payment, sending the VA their share, and handling basic payroll paperwork. Moving money to a VA in Latin America costs a few dollars through tools like Wise, Remitly, Gusto, or Rippling. It does not cost $1,300 to $2,000 a month, which is often the size of the gap between what you are billed and what the VA is paid.
The markup isn’t buying you a better VA, better training, or better results. It is a toll on every month you keep the person. And because the fee never ends, the longer your VA stays, the more you overpay. A good VA is the asset you want to keep, and a managed service charges you more the longer you keep them.
Some managed services do provide real management: coaching, performance reviews, backup coverage. If you want that, ask what it costs and what you actually get. But if the honest answer is mostly payment processing, you are paying a premium for a transfer.
What you lose when you don’t own the relationship
Control over pay. If you can’t give your VA a raise or a bonus directly, your best people have little reason to stay. And because the agency keeps a large share of what you pay, the VA keeps less of it. That is a recipe for turnover.
Lock-in. Many agreements include non-solicitation clauses or buyout fees. If you leave the agency, you can lose the VA you spent months training, or pay extra to keep them.
Institutional knowledge. A law firm runs on small details: how your attorneys want files organized, which courts need which formats, how your intake works, how your clients like to be updated. Your VA learns all of it. If the agency can reassign or replace them, that knowledge walks out the door.
A middleman in every conversation. When pay, time off, and performance all run through a third party, simple things take longer, and your VA answers to two bosses.
What owning the relationship gives you
When you hire direct, the working relationship is entirely yours from day one. Your VA works exclusively with your firm, takes direction from your attorneys, and builds knowledge of your matters, clients, and workflows over time. You set the pay. You decide on raises. You talk to your VA directly, with no one in between.
That changes retention. When associates are paid fairly and feel connected to the company they work for, they tend to stay longer and perform better. A VA who stays two years is worth far more than one who rotates out after six months, because the value of a front-office hire compounds as they learn your business.
It also changes your flexibility. You can move a VA from part-time to full-time, add a second hire for billing or intake, or shift responsibilities as the practice grows, without renegotiating a contract with an agency.
Owning the relationship means owning the confidentiality controls
Direct hire puts supervision and confidentiality in your hands, which is where a law firm wants them. Your VA will see client names, case facts, medical and financial records, and privileged communications. ABA Model Rule 5.3 puts the duty to supervise nonlawyer assistants on the lawyer, and ABA Formal Opinion 08-451 on outsourcing support services highlights client confidentiality and disclosure along with supervision.
A sensible baseline is the same for any remote worker: a named login for every system, least-privilege access by matter and function, a dedicated workspace with the VPN and access controls your firm defines, a written confidentiality agreement from your VA plus your firm’s own NDA, and clear offboarding. Every Virtual Wizards associate signs a confidentiality agreement as part of placement.
You decide what the VA can see, and you can remove it in one step, which is much harder to do through a third party.
How we keep direct hire low-risk
Owning the relationship doesn’t mean going it alone. We handle the sourcing, vetting, and scheduling, deliver a shortlist of two to three candidates within 72 hours, and let you interview and choose. You pay a one-time $2,000 placement fee, and every placement comes with a 6-month free replacement guarantee. After the hire, you pay your VA directly through Wise, Remitly, Gusto, or Rippling, and we keep offering guidance so the placement works.
The 24-month math (example)
Managed service
$3,000 × 24 = $72,000
Direct hire
$1,600 × 24 + $2,000 = $40,400
Difference
$31,600
Example for a mid-level legal VA earning $1,600 a month in both cases. Run your own numbers with the tools above.
Before you sign with any provider
Six questions to ask
?
Who pays the VA, and how much of what I pay do they keep?
?
Is there a non-solicitation clause or a buyout fee?
?
What exactly does the monthly fee cover after the match?
?
Who controls the VA’s access to client files, and can I remove it myself?
?
If I leave, can I keep my VA?
?
Who owns the working knowledge my VA builds?
Our placement process
How to Hire a Legal Virtual Assistant in 72 Hours
1
Free
Discovery Call
A quick consultation to understand your practice areas, your case management software, and the work you want to delegate.
2
72-Hour Shortlist
Within 72 hours, you receive 2–3 pre-vetted LATAM candidates screened for legal administrative experience, platform familiarity, and C1+ English fluency.
3
You Hire Directly
You interview and choose. We never make the hire for you. You pay your VA directly, with no middleman and no monthly fee.
Meet the talent
Legal Virtual Assistant Candidates
Watch intro videos from legal assistant candidates in our LATAM pipeline before you ever book a call.
Andrea W.
Legal Assistant Candidate
Humberto J.
Legal Assistant Candidate
Keilyn L.
Legal Assistant Candidate
Ready when you are
Interview candidates like these within 72 hours
Tell us your practice areas and your software. We send 2–3 pre-vetted candidates and you choose.
Get Started$2,000
One-time placement fee
72 hours
To receive a candidate shortlist
6 months
Free replacement guarantee
100%
Of salary goes directly to your VA
FAQ
Legal Virtual Assistant FAQ
What does a legal virtual assistant do?
+
A legal virtual assistant runs the administrative and operational layer of a law firm: intake and client onboarding, case file management, document drafting for attorney review, billing and time-entry support, client communication and scheduling, and deadline tracking. They work under attorney supervision and do not provide legal advice.
What tasks can a legal virtual assistant handle?
+
Typically: respond to intake inquiries and collect forms, open matters in your case management system, organize and index files, draft demand letters, retainers, and correspondence for attorney review, format pleadings, log time and prepare invoices, send client updates and reminders, schedule hearings and depositions, and track deadlines with advance alerts.
How much does a legal virtual assistant cost?
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A full-time LATAM legal virtual assistant typically costs $14,400–$24,000 a year, paid directly to them, compared with $45,000–$60,000 a year for a local legal administrative assistant before benefits and payroll taxes. You pay Virtual Wizards a one-time $2,000 placement fee per hire and nothing monthly.
What is the difference between a legal VA and a paralegal?
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A legal VA handles the administrative and operational layer: intake, document organization, scheduling, billing support, client communication, and deadline tracking. They work under attorney supervision and do not provide legal advice. A paralegal typically has formal certification and handles more substantive work such as legal research, complex pleading preparation, and deeper case analysis. Many firms use legal VAs to take everything off the paralegal that does not need a paralegal.
Can a legal virtual assistant give legal advice?
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No. Legal advice, case strategy, accepting clients, setting fees, negotiating, signing or filing as the attorney, and approving trust disbursements stay with a licensed attorney. Use the free delegation checker on this page to test a specific task.
Is it ethical to use an offshore legal virtual assistant?
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Lawyers may use nonlawyer assistants, including outside and offshore support, when they supervise the work (ABA Model Rule 5.3), avoid assisting the unauthorized practice of law, protect client confidences, and make any disclosures or obtain any consent their state requires (ABA Formal Opinion 08-451). State rules differ, so confirm the details with your state bar’s ethics guidance.
Do your legal VAs know Clio, MyCase, and other legal software?
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Yes. We source candidates with hands-on experience in the major legal platforms: Clio, MyCase, PracticePanther, FileVine, Smokeball, CosmoLex, and Lead Docket are the most common. In your discovery call we identify your stack and match accordingly. Candidates without the relevant platform experience do not make it to your shortlist.
Can they handle confidential client information securely?
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Every Virtual Wizards associate signs a confidentiality agreement as part of the placement process, and your firm adds its own standard contractor NDA. We recommend a dedicated workspace with VPN and access controls your firm defines, the same standards you would apply to any remote worker.
Can one legal VA handle more than one practice area?
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Yes. The core administrative skills, intake, file organization, deadline tracking, client communication, and drafting, transfer across practice areas. Firms that work across personal injury, family law, and estate planning regularly use one VA across all three.
What is the $2,000 placement fee and what does it cover?
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A one-time fee per hire: $500 at engagement and $1,500 at hire. It covers sourcing, vetting, your 2–3 candidate shortlist within 72 hours, interview scheduling, and your 6-month replacement guarantee. It is the only fee you pay us. Each additional hire is a separate $2,000 placement fee.
Do I pay the VA directly, or does money go through Virtual Wizards?
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You pay your VA directly, using tools such as Wise, Remitly, Gusto, or Rippling. 100% of their salary goes to them. We take no cut and add no markup.
What if the VA doesn’t work out?
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You are covered by a 6-month free replacement guarantee. If your legal VA leaves or does not meet your performance standards in the first six months, we replace them at no additional placement fee. One replacement per engagement.
How quickly can I hire, and do I choose the candidate?
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Within 72 hours of your discovery call, we deliver a shortlist of 2–3 pre-vetted LATAM candidates. You interview and choose the person who fits your firm and workflows. We never make the hire for you.
Talk to Our Recruitment Team
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
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