Empower Your Real Estate Business with Seasoned Virtual Assistants
Hire the best remote talent for your business
Reduce Labor Costs by Up to 70% with Virtual Wizards
We specialize in helping real estate professionals reclaim valuable time and optimize costs through the deployment of highly skilled virtual assistants dedicated to the real estate industry. Our mission is to seamlessly connect real estate businesses with proficient assistants capable of fulfilling roles such as Transaction Coordinators, Administrative Support, Marketing, General Sales, Customer Service, and more.
Don't Have Enough Time for These Tasks?
Sales and Customer Service
- Appointment Scheduling
- Add Clients to Sales Pipeline
- Call & Qualify Leads
- Cold Calling
- Customer Service & Support
- Follow-up with Leads & Clients
- Client Onboarding
Admin Support
- Data Entry
- Vendor Communication
- Calendar Management
- Manage CRM & Data Entry
- Loan Processing
- Contract Creation & Setup
- Manage Real Estate Listings
Transaction Coordination
- Client Communication
- Funding and Disbursement Coordination
- Coordination with Service Providers
- File Organization
- Inspection Coordination
- Appraisal Support
- Escrow Management
Marketing
- Social Media Management
- Content Creation
- Email Marketing
- Brand Building
- Competitor Analysis
- Newsletter Subscription Management
Website Maintenance
- Property Listings Updates
- Photograph and Media Updates
- Content Updates
- SEO Optimization
- Mobile Responsiveness
- Integration of Third-Party Tools
Transaction Coordination
- Client Communication
- Property's Photography Session
- Sales Coordination and Scheduling
- Inspection Coordination
- Appraisal Support
- Escrow Management
Intro to Virtual Wizards
Why Outsourcing?
Top Talent
We only accept 1% of applicants to ensure that you'll get to work with the best talent in Latin America. 90% of our assistants have a college degree and past work experience.
Risk Free
Our recruitment service operates on a success-based model, which means you won't incur charges until you successfully make a hire.
English Tested and Bilingual
Everyone who applies to our company has to pass an English assessment to test profiency. Our VAs are fully bilingual in English and Spanish or English and Portuguese.
Continuous Support
You manage your VA according to the tasks that you need completed. Don't have time for coaching? Our client success managers will provide coaching to ensure that your work relationship is as smooth as possible.
Easy Payments
Your payments will be done via ACH or Debit Cards. Since your paying for a Service you won't be liable for any form of tax.
Get Your Time Back
Proper delegation leads to even more time you can spend on things that truly matter so you can move your business forward.
4 reasons why you'll want to Partner With Us.
- Pay only upon successful recruitment.
- Expertise in Remote Talent Acquisition
- Hassle-Free Recruitment
- Personalized Service
Client Testimonials
Working Process
step 01
Discovery
At Virtual Wizards, we work with the top 1% of virtual assistants who excel in Admin, Marketing, Sales, Customer Support, and Finance work. During your consultation call we’ll understand your needs and find a VA to match!
step 02
Interview candidates, hire your top virtual property management assistant
We will throw out the low-quality resumes, the unqualified candidates and the time-wasters. We Match your hiring needs with world-class virtual top 1% of assistant candidates. Once we find a perfect match you will interview them and select the best fit.
step 03
Get results
We’ll track your assistants performance and collect your feedback so assistants can improve. We will handle with Payroll, HR needs and more. Our mission is for you to focus on your business
Talk to Our Recruitment Team
Tell us your hiring needs and we will provide you with the best talent that will align to both to your company and team
In 30 Minutes You Will…
Learn How Your Business will Benefit from hiring a Virtual Assistant
No memorized scripts. No generic sales pitches. Your call is yours. We’ll provide you with a tailor recruitment strategy to hire the best talent. Remember you won’t pay a cent until after we find the employee that you want to hire.
Understand your business Strategy and Goals
First, we will assess your specific needs and determine the tasks and responsibilities that you want your VA to handle. This will help us identify the skills and experience necessary for the role.
Create a Strategy tailored to your business
Next, we will create a detailed job listing or job description that outlines the requirements and expectations for the position and start interviewing.
Pricing
Start Growing with a Virtual Wizard
Our Asked Questions
The Most Common Questions to Hire a Virtual Wizards
Virtual Wizards offers two distinct services to our clients: “Placement” and "workforce management." Here's a breakdown of each service:
Placement: With our placing service, we act as a recruiting agency, finding top talent for our clients' businesses. Once we identify a suitable candidate, we charge a one-time placement fee and endorse the employee to the customer company. The customer company is then responsible for paying the employee and providing support for their growth. Essentially, the employee becomes an official member of the customer company, but we help with the recruiting process.
Workforce Management: With our workforce management service, the employee is directly employed by Virtual Wizards and works exclusively for our client. We take care of all the employee management tasks, including payroll and benefits. Our client benefits from having a dedicated employee without the added responsibilities of employment management.
In summary, placing services involve finding top talent and endorsing them to the customer company, while workforce management services involve directly employing the talent and managing all aspects of employment. Depending on our client's needs, we can offer both placing and workforce management services to help them find the right talent and manage their workforce efficiently.
Yes! We will hand pick an assistant who we believe will work best for you! It will be the same person that you work with always so they learn your business needs and expectations. You will see in a short period of time that you can rely on your assistant and they will become more and more valuable to you!
No, we don’t offer free trials of our assistants services. We value our assistants time and yours and believe that the best work relationships are those that involve people who are serious about getting hired and hiring.
The process of hiring a Virtual Wizard is very simple. You just need to fill out a short survey. Then you will have a customer interview with our Recruitment Experts to discuss, more in-depth, you and your company’s needs. After that, our recruitment team will interview and select top candidates based on your job requirements and present you with 3-5 choices for you to choose from to interview. Last, you interview the candidates, select your top choice, and start working with your new virtual professional.
Our Virtual Assistants work standard business hours, Monday through Friday, during your set hours and preferred timezone. If your work/project requires different hours or schedules, including nights and weekends, that is perfectly fine and we'll coordinate with your Virtual Wizard to accommodate that schedule!
Yes, our team manually reviews the application of every person who applies and hand-picks the best ones. We only accept 1% of applicants so you can rest assure that you're only working with the best.
Pay rates vary based on your assistant’s skills, years of experience, past work experience, and many other factors.
This chart gives you a rough idea of hourly costs you can expect to pay.
$8-10 USD/hour – Entry level
$11-15 USD/hour – Intermediate level
$16- $20+ USD/hour – Expert level
You’ll pay your virtual assistant through Virtual Wizards. You’ll pay us, and we will pay the Virtual Assistant. We accept Credit Cards/Debit Cards and ACH payment
You are billed the first day of work of your employee and then every 30 days.
In short No. When you start working with a Virtual Assistant from Virtual Wizards, you are not hiring our VAs directly, you are hiring our company’s services, and like with any other service, no taxes are due. Our company handles all the paperwork for hiring our VAs as foreign independent contractors.
If you’re not happy with your assistant within the first 120 hours of work, we’ll replace your current assistant with a new VA at no additional cost to you. In the very unlikely event that you’re not happy with your second assistant after the first 120 hours, or he/she didn’t have the skills needed to complete the tasks you needed to be done during that time, we’ll refund you 50% of your total pay
We assist you in getting your agent onboarded, making sure they are ready and meet all the requirements, but the training comes directly from the employer.
